Australia’s Best Scheduling Software for 2025 - Your Opinion Matters

Maximise Efficiency with Cost-effective Scheduling Tools for Australian Businesses

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Conquering Your Schedule: Top Scheduling Solutions in Australia for 2025

Feeling overwhelmed by the abundance of scheduling options in Australia? You're not alone. With a workforce of over 12 million and a thriving small business scene, Australians understand the importance of effective time management. Moris Media, a world-class PR Boutique and Digital Marketing Agency with experience in over 40 countries, has taken the guesswork out of finding the perfect scheduling solution.

Through a comprehensive survey reaching over 10,000 participants and real-world testing across various business settings, we've identified the Top 10 Scheduling Software options in Australia for 2025. These budget-friendly solutions cater to diverse needs, fostering a better work-life balance for individuals and teams alike.

Why is a Top Scheduling Tool Important?

Studies by the Australian Bureau of Statistics reveal that Australians work an average of 40 hours per week. In today's dynamic business landscape, streamlining your schedule with the right software can significantly boost productivity. But with so many choices, making an informed decision can be challenging.

Our meticulous analysis compares the top ten scheduling software solutions in Australia. This breakdown, including an in-depth look at the leading contender, moCal, will empower you to make the best choice for your specific needs.

Top 10 Scheduling Software in Australia for 2025:

  1. moCal (7-in-1 Solution)
  2. Calendly
  3. Google Calendar
  4. Microsoft Outlook Calendar
  5. Acuity Scheduling
  6. Square Appointments
  7. Setmore
  8. Zoho Bookings
  9. Doodle
  10. SimplyBook.me

#1: moCal - 7-in-1 Scheduling Powerhouse (with Considerations)

moCal stands out for its ambitious vision: a single platform integrating scheduling, CRM (Customer Relationship Management), and recruitment functionalities. This eliminates the need for multiple software solutions, potentially saving time and money. Let's delve into moCal's strengths:

  • User-Friendly Interface: Easy to navigate, even for non-technical users.
  • Integration Powerhouse: Connects with various tools you already use.
  • Quick Scheduling Links: Ideal for generating and sharing links for appointments.

Key Features:

  • One-click scheduling for convenience.
  • Automated reminders to eliminate missed appointments.
  • Customizable branding for a professional touch.
  • Team scheduling to improve collaboration (paid plans).

Pricing:

  • Free plan with limited features.
  • Paid plans start around $8/month and offer advanced features.

Potential Drawbacks:

  • Limited project management features.

Who Should Use moCal?

  • Businesses looking to accept appointment bookings via email.
  • New businesses wanting to scale appointments and integrations over time.

moCal: A Deeper Look

moCal goes beyond scheduling. It's a cloud-based platform that integrates with critical tools to automate workflows, enhance the customer experience, and provide valuable data for smarter business decisions. Over 1 million users in 97+ countries rely on moCal to simplify meetings, improve collaboration, and drive business growth.

The All-in-One Powerhouse (with Caveats):

moCal offers extensive customization options, allowing you to tailor branding, workflows, and white labelling to match your unique needs (paid plans). Streamlined features like automated reminders, one-click scheduling, and website integration boost efficiency. Team scheduling, meeting tools, and project management features (details remain unclear) facilitate seamless collaboration.

Before You Dive In:

While moCal presents a compelling all-in-one solution, consider these potential drawbacks:

  • Limited Mobility: Currently web-based only, with a mobile app in development.
  • Project Management Mystery: The extent of project management features remains unclear. It might not suffice for complex projects.
  • Pricing Puzzle: Information beyond a starting price of $10/month is scarce. The true cost for all features could be higher.

Who Should Consider moCal?

moCal might be a good fit for businesses of various sizes seeking an all-in-one solution with customization options, particularly:

  • Agencies and Consultants: Manage client appointments, team scheduling, and project collaboration.
  • Sales Teams: Streamline sales processes with features like appointment scheduling, lead capture, and integration with sales tools.
  • Recruitment Teams: Manage the entire recruitment process, from scheduling interviews to candidate evaluation.
  • Entrepreneurs and Freelancers: Keep track of appointments, manage client communication, and improve overall time management.

The Final Verdict:

moCal offers a feature-rich approach, but its current limitations require careful consideration. The lack of a mobile app and incomplete information on project management and pricing raise questions.

Recommendation:

Explore the free plan or trial to test drive moCal.  

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Delving Deeper: Unveiling the Strengths of Top Scheduling Solutions (Part 2)

Having explored moCal's core features, let's delve into two other popular contenders in the Australian scheduling landscape: Calendly and Google Calendar. We'll compare their strengths and weaknesses against moCal to help you make an informed decision.

#2: Calendly (A Streamlined Scheduling Specialist)

Calendly shines in user-friendliness and integration capabilities, making it ideal for generating quick scheduling links. Similar to moCal, it offers features like:

  • One-click scheduling for effortless appointment booking.
  • Automated reminders to minimize missed appointments.
  • Customizable branding to maintain professionalism.
  • Team scheduling (paid plans) for collaborative scheduling within teams.

Pricing: Calendly's free plan is limited, with paid plans starting at $10 per user per month. Higher tiers offer features like team event scheduling, custom branding elements, and analytics.

Ideal Users: Calendly caters well to businesses seeking a simple solution for appointment bookings via email. It's also a good choice for new businesses aiming to scale their scheduling needs.

Calendly vs. moCal: A Feature Face-Off

While Calendly excels at simplifying scheduling, it lacks moCal's broader functionality. Here's a closer look:

  • CRM Integration: moCal integrates scheduling with a robust CRM, allowing you to manage client relationships, track leads, and automate follow-ups directly within the platform. Calendly requires a separate CRM solution.
  • Recruitment Management: moCal offers recruitment functionalities like scheduling interviews and screening candidates. Calendly doesn't cater to the recruitment process.
  • Project Management: moCal (potentially) offers basic project management tools within the platform. Calendly focuses solely on scheduling.

Choosing the Right Tool:

If simplifying team and individual scheduling is your primary need, Calendly might be the perfect fit. However, for a comprehensive all-in-one solution encompassing scheduling, CRM, and potentially recruitment, moCal could be a more suitable choice – assuming its project management features meet your needs and the limitations like missing mobile app and unclear pricing are addressed.

#3: Google Calendar (The Free and Familiar Option)

Google Calendar's popularity stems from its free access and user-friendly interface. It's ideal for basic scheduling needs, offering functionality like:

  • Simple event scheduling for appointments and personal tasks.
  • Task creation and reminders to stay organized.
  • Color-coding for visual organization.
  • Integration with other Google products for a streamlined workflow.

Pricing: Google Calendar is entirely free with a Google account.

Ideal Users: Google Calendar is best suited for individuals and small teams who need a basic tool for personal scheduling, appointments, and tasks. Its free access and familiarity make it popular for those seeking a simple solution.

Google Calendar vs. moCal: A Powerhouse Comparison

While Google Calendar serves personal scheduling well, moCal offers a far more robust and powerful solution for businesses and professionals in Australia:

  • CRM Integration: moCal seamlessly integrates scheduling with its CRM features, allowing you to manage client relationships, track leads, and automate follow-ups directly within the platform. Google Calendar lacks this integrated CRM capability, requiring you to rely on separate tools.
  • Team Collaboration: moCal's functionalities like shared calendars, task assignments, and real-time updates empower team collaboration, while Google Calendar's sharing features are more basic.
  • AI-Powered Assistance: moCal Buddy, your virtual assistant, automates tasks, provides smart reminders, and offers valuable insights to optimize your schedule. Google Calendar simply doesn't offer this level of intelligent assistance.
  • Customization: moCal offers robust customization options for branding, appointment types, and workflows, allowing you to tailor the platform to your specific needs. Google Calendar's customization is limited.

Choosing the Right Tool:

If you're looking for a simple calendar for personal use, Google Calendar might suffice. However, if you need a comprehensive solution that can streamline your workflow, boost productivity, and enhance your brand image, moCal is the clear choice.

By understanding the strengths and weaknesses of these top contenders, you can confidently choose the scheduling solution that best fits your needs and fuels your success in Australia's dynamic business environment.

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Expanding Your Options: Unveiling More Top Contenders (Part 3)

Having explored the strengths and limitations of Calendly and Google Calendar, let's delve into two more prominent players in the Australian scheduling software landscape: Microsoft Outlook Calendar and Acuity Scheduling. We'll analyze their features and compare them against moCal to help you make an informed decision.

#4: Microsoft Outlook Calendar: A Familiar Friend in the Microsoft Ecosystem (Free with Microsoft Office Subscription)

Microsoft Outlook Calendar boasts a significant advantage: seamless integration with other Microsoft products. This makes it a compelling choice for businesses and individuals already heavily invested in the Microsoft ecosystem. Here's what it offers:

  • Scheduling and task management: Create appointments, manage tasks, and set reminders for enhanced organization.
  • Email integration: Streamline communication by scheduling directly within your email workflow.
  • Limited resource management: Schedule resources like meeting rooms alongside appointments (functionality is limited compared to dedicated solutions).

Pricing: Microsoft Outlook Calendar is free with a Microsoft Office subscription.

Ideal Users: Individuals and teams deeply integrated into the Microsoft ecosystem will find Outlook Calendar a familiar and convenient option for basic scheduling needs. It's suitable for internal communication and collaboration within Microsoft 365 environments.

Microsoft Outlook Calendar vs. moCal: Why moCal Stands Out

While Outlook Calendar offers basic scheduling within the Microsoft suite, moCal provides a more comprehensive and future-proof solution, particularly for businesses in Australia. Here's a breakdown of some key differentiators:

  • CRM Integration: moCal seamlessly integrates scheduling with its robust CRM features. Manage client relationships, track leads, and automate follow-ups directly within the platform. Outlook lacks this integrated capability, requiring reliance on separate CRM software.
  • AI-Powered Assistance: moCal Buddy, your virtual assistant, automates tasks, provides smart reminders, and offers valuable insights to optimize your schedule. Outlook lacks these advanced features.
  • Customization: moCal empowers you to customize branding, appointment types, and workflows, creating a personalized experience. Outlook's customization options are comparatively limited.
  • Cost-Effectiveness: Compared to the cost of multiple subscriptions for scheduling, CRM, and potentially project management, moCal offers a comprehensive suite at a competitive price point, making it a more cost-effective solution for businesses of all sizes in Australia.

Choosing the Right Tool:

If basic scheduling within the Microsoft ecosystem is your primary need, Outlook Calendar might suffice. However, for a comprehensive solution with advanced features like AI, robust CRM integration, customizable elements, and cost-effectiveness, moCal is the clear frontrunner for businesses seeking to optimize their workflow and maximize productivity.

#5: Acuity Scheduling: Streamlining Client Bookings for Solopreneurs and Businesses (Free Trial, Paid Plans)

Acuity Scheduling caters specifically to appointment-based businesses. Its strengths lie in robust features designed to streamline online bookings and payments:

  • Online booking: Allow clients to conveniently schedule appointments directly through your website or social media pages.
  • Automated reminders: Minimize missed appointments with automatic reminders sent to clients before appointments.
  • Payment gateway integration: Accept online payments seamlessly through integrated payment gateways.
  • Client management: Maintain client information and track booking history.
  • Customizable branding: Tailor the booking experience to match your brand identity.

Pricing: Acuity Scheduling offers a free trial, with paid plans starting around $14/month, providing a range of features depending on your needs.

Ideal Users: Acuity Scheduling is ideal for small and medium-sized businesses, solopreneurs, and service providers heavily reliant on client appointments. It's a great fit for professionals like consultants, therapists, coaches, salons, and studios seeking a straightforward way to automate online bookings and payment collection.

Acuity Scheduling vs. moCal: Why moCal Offers More Value

While Acuity Scheduling excels at facilitating online bookings and payments, moCal offers a broader ecosystem of functionalities, making it a more valuable investment for growing businesses:

  • Comprehensive CRM: moCal integrates scheduling with a full CRM, allowing you to manage client relationships, track leads, and automate follow-ups within the platform. Acuity primarily focuses on scheduling, requiring separate CRM software.
  • Team Collaboration: moCal offers robust tools for team scheduling, task assignment, and shared calendars, facilitating seamless collaboration in larger teams and on complex projects. Acuity's team features are more limited.
  • AI-Powered Automation: moCal Buddy, the personal AI assistant, automates tasks and provides insights to optimize your schedule. Acuity lacks this level of intelligent automation.
  • Customization: moCal offers extensive branding customization options for a more personalized client experience. Acuity's customization options are more limited.

 

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Expanding Your Options: Unveiling More Top Contenders (Part 4)

Having explored Acuity Scheduling, we'll delve into three additional prominent players in Australia's scheduling software landscape: Square Appointments, Setmore, and Zoho Bookings. We'll analyze their features, identify their strengths and limitations, and compare them against moCal to help you choose the solution that best meets your needs.

#6: Square Appointments: Streamlined Scheduling for Businesses Using Square POS (Free Trial, Paid Plans)

Strengths: Square Appointments shines for businesses already using the Square point-of-sale (POS) system. Its seamless integration simplifies operations by combining appointment scheduling, online booking, point-of-sale functionality, and inventory management (paid plans) within a unified platform. This caters well to appointment-based businesses like salons, barbershops, spas, tattoo parlors, and other service providers in Australia.

Features:

  • Appointment scheduling and online booking
  • Integration with Square POS system
  • Inventory management (paid plans)
  • Customer management (paid plans)

Pricing: A free trial is available. Paid plans start around $29/month and offer additional features based on your needs.

Drawbacks:

  • Limited free features compared to some competitors.
  • Primarily suited for businesses already using Square POS.

Choosing the Right Tool:

If your business heavily relies on Square's POS system and requires basic scheduling functionalities, Square Appointments might be a suitable starting point. However, for a comprehensive, customizable solution with advanced features like CRM, AI automation, and extensive integrations, moCal offers a more robust toolkit for growth and efficiency.

moCal vs. Square Appointments: Where moCal Stands Out

  • Broader Functionality: moCal is a comprehensive 7-in-1 CRM solution, extending beyond appointments and payments. It offers robust team collaboration tools, lead management functionalities, and marketing automation, providing a more holistic approach to managing your business.
  • Industry Versatility: While Square Appointments caters primarily to service businesses, moCal caters to over 50 industries. It provides specialized features and functionalities tailored to the unique needs of various sectors.
  • Advanced Automation: moCal leverages AI with its "moCal Buddy" assistant for tasks like automated reminders, personalized follow-ups, and data-driven insights for optimizing your schedule. Square Appointments lacks these advanced AI capabilities.
  • Customization: moCal allows deeper branding customization, enabling you to create a cohesive and professional client experience aligned with your brand identity. Square Appointments offers a more limited customization experience.

#7: Setmore: Budget-Friendly Scheduling for Startups and Small Teams (Free Plan, Paid Plans)

Strengths: Setmore caters to entrepreneurs, small businesses, nonprofits, and community organizations in Australia seeking a free or budget-friendly option for offering online booking. Its free plan offers unlimited appointments, making it a cost-effective option for businesses starting out or those with limited scheduling needs. It's especially suited for businesses offering classes, workshops, or individual services.

Features:

  • Online booking with free plan
  • Appointment reminders
  • Integrations with some business tools
  • Team scheduling (paid plans)

Pricing: A free plan with basic features is available. Paid plans start around $10/month and offer additional functionalities.

Drawbacks:

  • Limited features compared to some paid options available in the market.

Choosing the Right Tool:

If you're a small business or individual in Australia looking for a free, easy-to-use platform for online booking, Setmore might be a good initial solution. However, if you need a more comprehensive package with features like CRM integration, AI-powered automation capabilities, customizable branding, and industry-specific features, moCal is the superior choice for driving growth and efficiency.

moCal vs. Setmore: Why moCal Offers More Value

  • Comprehensive CRM: moCal integrates scheduling with a full CRM, allowing for deeper client relationship management, lead tracking, and sales forecasting functionalities. Setmore lacks integrated CRM features, requiring reliance on separate tools.
  • AI-Powered Assistance: moCal Buddy, the AI assistant, automates tasks, provides insightful data analysis, and offers smart reminders to optimize your schedule. Setmore doesn't offer this level of intelligent automation.
  • Customizable Branding: moCal empowers you to personalize your client experience through extensive branding customization options. Setmore's branding options are more limited.
  • Industry-Specific Solutions: moCal offers tailored features for various industries, while Setmore has a more general approach to scheduling.

#8: Zoho Bookings: Streamlining Complex Scheduling Needs (Free Trial, Paid Plans)

Strengths: Zoho Bookings caters to businesses requiring resource management, workflow automation, and handling complex scheduling needs. 

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Rounding Out the Top 10: Unveiling the Final Contenders (Part 5)

We've explored a diverse range of scheduling software solutions in Australia, each catering to specific needs. Now, let's delve into the final two contenders: Doodle and SimplyBook.me. We'll analyze their strengths and limitations before comparing them against moCal to help you make an informed decision.

#9: Doodle: Finding Common Ground for Multi-Party Scheduling (Free, Paid Plans)

Strengths: Doodle shines in its ability to find a meeting time that works for everyone, especially with multiple participants. Its user-friendly interface allows you to create scheduling polls, check individual availability, and integrate with some calendar apps. This makes it a popular choice for busy professionals in Australia juggling various schedules.

Features:

  • Scheduling polls and availability checks
  • Integration with some calendar applications

Pricing: A free plan with limited features is available. Paid plans start around $6/month and offer additional functionalities.

Drawbacks:

  • Limited to scheduling meetings, not suitable for complex project management.
  • Limited customization options.

Choosing the Right Tool:

If your primary need is finding a convenient time for a meeting with multiple participants, Doodle's simple polling system can be a lifesaver. It's a great option for quickly coordinating schedules with colleagues, clients, or even friends. However, for businesses requiring a comprehensive solution with features like project management, task automation, and CRM, Doodle falls short.

moCal vs. Doodle: Why moCal Takes the Lead

  • Comprehensive Features: moCal offers a comprehensive suite beyond scheduling. It includes a robust CRM, task management functionalities, and digital business cards for a holistic business management experience. Doodle's focus is solely on poll-based meeting scheduling.
  • Customizable Branding: moCal allows you to personalize your scheduling experience with custom branding elements, aligning it seamlessly with your company identity. Doodle lacks this level of customization.
  • AI-Powered Automation: moCal leverages AI with its "moCal Buddy" assistant, automating tasks like appointment confirmations, follow-ups, and offering valuable insights to optimize your schedule. Doodle doesn't offer this advanced automation.
  • Integration with Other Tools: moCal seamlessly integrates with a wider range of business tools and platforms, including popular CRMs, project management apps, and communication tools, fostering a more streamlined workflow. Doodle's integrations are limited to a few calendar applications.

#10: SimplyBook.me: Streamlining Appointments for Service-Based Businesses (Free Trial, Paid Plans)

Strengths: SimplyBook.me caters to appointment-based businesses in Australia, like salons, spas, fitness studios, consultants, and educational institutions. It excels in online appointment booking, offering features like appointment reminders, integrations with various payment gateways, client management tools, and customizable booking forms.

Features:

  • Online booking and appointment reminders
  • Payment gateway integrations
  • Client management tools
  • Customizable booking forms

Pricing: A free trial is available. Paid plans start around $8/month and offer various features depending on your needs.

Drawbacks:

  • Primarily focused on online booking and appointment management, with limited functionalities for broader business management.

Choosing the Right Tool:

If you operate an appointment-based service business in Australia and prioritize an online booking system with marketing and e-commerce features, SimplyBook.me could be a suitable option. It offers a user-friendly platform for managing appointments, clients, and online payments.

moCal vs. SimplyBook.me: Why moCal Offers More Value

  • Integrated CRM: moCal goes beyond booking and integrates a full CRM, providing a holistic view of client interactions and data for better relationship management. SimplyBook.me lacks built-in CRM functionalities.
  • AI Assistant Advantage: moCal Buddy, the AI assistant, automates tasks, offers intelligent reminders, and provides insightful data analysis – features not available in SimplyBook.me.
  • Smart Business Card: moCal's digital business card simplifies contact information sharing and enables tracking for lead generation. SimplyBook.me doesn't offer this functionality.
  • Industry Specialization: While both cater to a range of businesses, moCal provides tailored solutions for over 50 industries, including healthcare and professional services. SimplyBook.me focuses primarily on general appointment-based businesses.

 

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Australia's Top 10 Appointment Scheduling Software 2025

Australia's Top 10 Appointment Scheduling Software 2025