Top 10 HR Scheduling Software in Austria for 2025 - Optimize Your HR

- Streamline Shift Management and Employee Scheduling Effortlessly

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As a world-class PR Boutique and Digital Marketing Agency with a proven track record across 40+ countries, Moris Media understands the challenges faced by Austrian HR professionals. Navigating the vast array of HR software options can be daunting.

To empower informed decision-making, we conducted a comprehensive analysis. This included a survey of over 10,000 HR professionals in Austriaand rigorous testing of solutions within various industry settings. Our goal? To identify the most effective and budget-friendly scheduling tools that promote work-life balance for your team.

Why Time Management Scheduling Matters in Austria

Austria boasts a dynamic job market with a low unemployment rate. This competitive landscape underscores the need for efficient HR practices. Statistics show that on average, Austrian employees work 1,608 hours per year, higher than the OECD average. Effective time management scheduling software empowers HR professionals to optimize staff resources, streamline workflows, and improve employee satisfaction.

Top 10 HR Scheduling Solutions for Austria in 2025

Through our research, we identified the following top contenders in Austrian HR scheduling software for 2025:

  1. moCal (7-in-1 Solution): This user-friendly platform combines scheduling, CRM, and essential recruitment functionalities. It simplifies interview booking, onboarding, training, and performance reviews, freeing up valuable HR time.

  2. Deputy: Renowned for its robust mobile app and communication tools, Deputy excels at managing shift-based workers in retail and hospitality. It simplifies shift swaps and time-off requests.

  3. 7shifts: Specializes in restaurant scheduling and labor cost forecasting. Ideal for businesses in the food service industry.

  4. When I Work: Offers a user-friendly interface and caters to smaller businesses seeking basic scheduling and time tracking features.

  5. Connecteam: Provides a comprehensive suite of tools for employee scheduling, communication, and task management.

  6. ZoomShift: Another strong contender for shift-based scheduling, ZoomShift offers features like time clock management and team communication tools.

  7. QuickBooks Time: Integrates seamlessly with QuickBooks accounting software, making it a good choice for businesses already using the platform.

  8. monday.com: A versatile project management tool with scheduling functionalities.

  9. Clockshark: Offers time tracking, workforce management, and employee scheduling functionalities.

  10. Snap Schedule 365: A cloud-based solution for employee scheduling and time tracking.

Austria's No. 1 HR Scheduling Software: A Closer Look at moCal

moCal stands out for its unique combination of scheduling, CRM, and core recruitment features. Here's a deeper dive into its functionalities and considerations:

Strengths:

  • Effortless Scheduling: Simplifies booking interviews, onboarding, training, and performance reviews.
  • Time-Saving Automation: AI automates screening and scheduling processes, significantly reducing administrative burden.
  • Customizable Branding: Create a professional candidate experience with branding options for your scheduling pages.
  • Automated Reminders: Reduce no-shows and keep the hiring process moving with automated reminders for both candidates and interviewers.
  • Team Collaboration: Share calendars, assign tasks, and keep everyone in sync with collaborative features.


Points to Consider: 

  • Mobile App: Currently web-based, with a dedicated mobile app in development.
  • Deeper HR Needs: May not be a full-blown HRIS (Human Resources Information System) solution.
  • Pricing: While affordable, pricing details beyond the starting price can be unclear. Explore all tiers to find the best fit.


Is moCal Right for You? 

If you're a growing company or an HR professional seeking to streamline scheduling, automate tasks, and improve candidate communication, moCal is worth exploring. Its free trial allows you to assess its suitability for your unique HR workflows.

Austria’s Top HR Scheduling Software to Streamline Workforce Management

Features That are Transforming HR Management across Austria in 2025

Having explored moCal's strengths, let's delve into two other leading contenders in the Austrian HR scheduling landscape: Deputy and 7shifts. Each offers unique features, catering to specific business needs.

#2: Deputy - Streamlining Shift-Based Workforces

Deputy excels in managing hourly workforces, a common scenario in Austria's hospitality, retail, healthcare, and construction sectors. Here's a breakdown of its strengths and how it compares to moCal:

  • Strengths:
    • Robust Scheduling and Management: Designed for efficient shift-based scheduling, including drag-and-drop functionality, shift swaps, and availability requests.
    • Mobile App Advantage: Offers a user-friendly mobile app for both managers and employees, facilitating on-the-go schedule access and communication.
    • Integrated Functionality: Features time and attendance tracking, leave management, and payroll integration for streamlined HR processes.
  • Drawbacks:
    • Potential Overkill: For smaller businesses or those without shift-based employees, Deputy's comprehensive features might be excessive.
    • Learning Curve: The breadth of features can create a slightly steeper learning curve for new users.


Who Should Use Deputy? 

Austrian businesses with hourly workers, particularly in the aforementioned industries, can greatly benefit from Deputy. If managing shifts, time tracking, communication, and payroll integration are your priorities, Deputy is a top contender.

moCal vs. Deputy: Choosing the Right Fit

Here's where moCal shines in comparison:

  • Comprehensive CRM: moCal integrates scheduling with a full CRM, allowing you to manage client relationships, track leads, and automate follow-ups within the platform. Deputy focuses solely on workforce management.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates repetitive tasks and provides valuable scheduling insights, a feature absent in Deputy.
  • Business Card and Industry Versatility: moCal's Smart Business Card facilitates networking and lead generation, valuable tools not offered by Deputy. Additionally, moCal caters to over 50 industries with tailored solutions, making it a more adaptable choice for diverse scheduling needs.


The Verdict: 

If your primary focus is managing hourly workers and streamlining shift scheduling with time tracking features, Deputy is a strong option. However, if you seek a comprehensive platform with a powerful CRM, AI automation, customizable branding, and industry-specific features, moCal's versatility and future-proof approach might be a better fit.


#3: 7shifts - Tailored Scheduling for Restaurants 

7shifts caters specifically to restaurants of all sizes, from cozy cafes to multi-location chains. Let's see how it stacks up against moCal:

  • Strengths:
    • Restaurant-Focused Design: Built for the unique needs of the foodservice industry, offering intuitive drag-and-drop scheduling, automated features, and robust communication tools within the platform, including messaging and shift swaps.
    • POS Integration: Seamlessly syncs with POS systems to track labor costs and optimize scheduling based on sales data.
    • Mobile App Availability: Empowers staff to view schedules, request time off, swap shifts, and communicate with colleagues, all through the mobile app.
  • Drawbacks:
    • Industry-Specific Focus: While great for restaurants, its appeal is limited to other sectors due to its specialized functionalities.
    • Limited HR Features: While offering basic staff management tools, it lacks comprehensive HR capabilities.


Who Should Use 7shifts? 

Restaurant owners and managers in Austria seeking an intuitive and affordable solution for scheduling, time tracking, and team communication will find 7shifts ideal. Its focus on the foodservice industry's needs makes it a great choice for optimizing labor costs and staff management.

moCal vs. 7shifts: Making an Informed Choice

Here's how moCal offers broader benefits:

  • Comprehensive CRM: moCal offers an integrated CRM for client and sales management, while 7shifts focuses solely on staff scheduling.
  • AI-Powered Automation: moCal Buddy provides intelligent scheduling assistance and insights, not found in 7shifts.
  • Cross-Industry Versatility: moCal caters to a wider range of industries with tailored solutions, unlike 7shifts' exclusive focus on restaurants.
  • Customizable Branding: moCal allows extensive branding options to maintain a professional image.


The Verdict: 

For Austrian restaurateurs seeking a specialized scheduling solution with integrated POS and communication features, 7shifts is an excellent choice. However, if you need a more versatile platform with CRM, AI automation, branding capabilities, and adaptability to various industries, moCal can offer a broader range of benefits for your business.

Head-to-Head Comparison of Best HR Scheduling Software in Austria

Analyzing the pros and cons of workforce management solutions in Austria

We've explored the strengths of several top contenders in Austrian HR scheduling software. Now, let's delve into why moCal might be the ideal fit for your unique needs. We'll compare its features and functionalities with two more options: When I Work and Connecteam.

#4: When I Work - Streamlined Scheduling for Smaller Teams

When I Work offers a user-friendly interface for basic scheduling and communication, making it a good choice for smaller Austrian businesses with an hourly workforce. Here's a breakdown of its features and how it compares to moCal:

  • Strengths:
    • User-Friendly Interface: Designed for ease of use, making it ideal for teams new to scheduling software.
    • Mobile Accessibility: Free apps for managers and employees facilitate on-the-go scheduling and communication.
    • Time and Attendance Tracking: Offers robust time tracking features for accurate workforce management.
    • Payroll Integration: Seamlessly integrates with popular payroll providers, streamlining HR processes.
  • Drawbacks:
    • Limited Functionality: Primarily focused on scheduling and basic HR functions, lacking the comprehensive features of moCal.
    • Customization Limitations: Offers less customization compared to some competitors, potentially limiting its adaptability.


Who Should Use When I Work? 

When I Work is a good fit for Austria businesses with a smaller, hourly workforce. It's particularly suitable for industries like retail, hospitality, and healthcare that prioritize efficient shift management and mobile communication.

moCal vs. When I Work: Unveiling the Advantages

moCal offers several advantages over When I Work:

  • Comprehensive CRM Integration: Manage client relationships, track leads, and automate follow-ups directly within moCal, thanks to the integrated CRM. When I Work focuses solely on employee scheduling and time tracking.
  • Advanced Features Beyond Scheduling: moCal goes beyond scheduling with features like smart business cards for seamless networking, personalized branding to create a professional image, and an AI-powered assistant (moCal Buddy) that streamlines tasks and offers scheduling insights. When I Work's feature set is more limited.
  • Industry Versatility: moCal caters to a wider range of industries, providing tailored solutions to various sectors. When I Work is primarily focused on shift-based businesses.
  • Customizable Workflows: moCal offers greater flexibility in automating workflows and creating custom processes to fit your specific needs.


The Verdict: 

If you need a user-friendly solution for basic scheduling, time tracking, and communication in your Austrian business, When I Work is a strong contender. However, if you require a more comprehensive platform with a CRM, AI features, industry-specific solutions, and the ability to customize workflows for long-term growth and efficiency, moCal is a more strategic choice.


#5: Connecteam - Tailored Solutions for Non-Desk Workers 

Connecteam excels with its mobile-first design, ideal for businesses with a large non-desk workforce in Austria (construction, healthcare, field services, etc.). Here's a look at its functionalities and how it compares to moCal:

  • Strengths:
    • Mobile-Centric Design: Built with a user-friendly mobile app, making it convenient for non-desk workers.
    • Focus on Time Tracking: Offers robust time clock features with GPS and geofencing for accurate time recording.
    • Direct Team Communication: Simplifies communication for geographically dispersed teams through in-app chat functionality.
  • Drawbacks:
    • Limited Scheduling Features: Less focused on advanced scheduling needs for external appointments.
    • Industry Specificity: Primarily designed for non-desk industries, not ideal for office-based teams.


Who Should Use Connecteam? 

Connecteam is a solid choice for Austrian businesses with a significant non-desk workforce. If your primary focus is on improving time tracking accuracy, communication, and task management for this demographic, Connecteam offers valuable features.

moCal vs. Connecteam: Unveiling the Edge

moCal offers a broader range of features that can benefit Austrian businesses beyond those focused on non-desk workers:

  • Comprehensive CRM: moCal provides an integrated CRM for managing client relationships and lead tracking, while Connecteam is focused on internal workforce management.
  • Advanced Scheduling: moCal offers a more sophisticated scheduling platform with features like client self-booking, team coordination tools, and intelligent automation. Connecteam's scheduling is geared towards managing shifts for non-desk employees.
  • Client-Facing Tools: moCal includes smart business cards, customizable booking pages, and meeting workflows tailored for client interactions – features absent in Connecteam, which focuses on internal communication.


Choosing the Right Tool: The moCal Advantage 

When comparing moCal to these other scheduling solutions, it's clear that moCal offers a more comprehensive and adaptable platform. Its integration of CRM, advanced scheduling features, AI automation, and industry-specific solutions make it a powerful tool for Austrian businesses seeking to streamline HR processes, improve efficiency, and enhance client relationships.

Top 10 Integrated Solutions for Streamlining HR in Austria

Evaluating the Pros and Cons of The Best HR Scheduling Solutions for 2025

We've explored the strengths and weaknesses of several leading HR scheduling software options in Austria. Now, let's delve deeper into why moCal might be the ideal fit for your unique needs. Here, we'll compare its features and functionalities with three more contenders: ZoomShift, QuickBooks Time, and monday.com.

#6: ZoomShift - Simple Scheduling for Hourly Staff

ZoomShift offers a user-friendly interface with affordable plans, making it a good choice for smaller Austrian businesses with an hourly workforce. Let's break down its features and how they compare to moCal:

  • Strengths:
    • Simple and Affordable: Easy-to-use scheduling and time tracking with a free trial and budget-friendly options.
    • Shift-Based Scheduling: Ideal for businesses with hourly employees in retail, hospitality, and healthcare.
    • Mobile App: Empowers employees to manage schedules, request time off, and communicate on the go.
    • Reporting and Analytics: Provides basic reports on labor costs, attendance, and scheduling trends.
  • Drawbacks:
    • Limited Features: Primarily focuses on scheduling and time tracking, lacking broader CRM and project management capabilities.
    • Customization: Offers limited customization options for branding and workflows.


Who Should Use ZoomShift? 

ZoomShift caters well to small and medium-sized businesses in Austria that primarily manage hourly workers. Its intuitive interface, focus on shift scheduling, and affordability make it appealing to restaurants, retail stores, healthcare facilities, and other businesses with shift-based operations.

moCal vs. ZoomShift: Unveiling the Advantages

moCal offers several advantages beyond ZoomShift, making it a more strategic choice for businesses seeking growth:

  • Comprehensive CRM Integration: Manage client relationships, sales pipelines, and marketing activities directly within moCal, thanks to the integrated CRM – a feature missing in ZoomShift.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates tasks, provides smart reminders, and generates scheduling insights for optimized efficiency. ZoomShift lacks such functionalities.
  • Cross-Industry Versatility: moCal caters to a wider range of industries, including professional services, education, and technology, with tailored solutions beyond shift-based scheduling.
  • Customizable Branding: moCal offers deeper customization options for branding and workflows, allowing businesses to create a more personalized experience.


#7: QuickBooks Time - Seamless Integration for QuickBooks Users 

QuickBooks Time integrates flawlessly with QuickBooks accounting software for smooth payroll and invoicing, making it a good fit for Austrian businesses already utilizing QuickBooks. Here's a breakdown of its functionalities and how it compares to moCal:

  • Strengths:
    • Seamless QuickBooks Integration: Works flawlessly with QuickBooks accounting software for smooth payroll and invoicing.
    • Comprehensive Time Tracking: Features GPS tracking, geofencing, and project time tracking for accurate data capture.
    • User-Friendly Interface: Easy to use for both employees and managers.
  • Drawbacks:
    • Limited Functionality: Primarily focused on time tracking and scheduling, not a full CRM solution.
    • Cost Consideration: Can be costly for smaller businesses that don't require advanced features.


Who Should Use QuickBooks Time? 

QuickBooks Time is a solid choice for Austrian businesses that heavily utilize QuickBooks for accounting. It's ideal for businesses of all sizes that need accurate time tracking for payroll, project management, and basic scheduling functionality.

moCal vs. QuickBooks Time: Unveiling the Advantages

While QuickBooks Time offers integration with your accounting software, moCal provides a broader range of features that can benefit Austrian businesses in more ways:

  • Comprehensive CRM: moCal offers an integrated CRM for managing client relationships, sales pipelines, and marketing activities, which QuickBooks Time lacks.
  • AI-Powered Automation: moCal Buddy provides smart scheduling assistance and insights that aren't available in QuickBooks Time.
  • Business Card Advantage: moCal's Smart Business Card facilitates networking and lead generation, a feature not included in QuickBooks Time.
  • Industry Versatility: moCal caters to a wider range of industries, including professional services and healthcare, with tailored solutions beyond time tracking and scheduling.


#8: monday.com - Feature-Rich Work Management Platform 

monday.com offers a highly intuitive and customizable platform with various views to manage tasks, projects, and timelines. It excels in project management and team collaboration but may be overkill for those with simple scheduling needs. Here's a look at its features and how it compares to moCal:

  • Strengths:
    • Visual Work Management: Offers a user-friendly interface with various views to organize tasks, projects, and timelines.
    • Collaboration Hub: Centralizes communication, file sharing, and feedback for seamless teamwork.
    • Automation: Streamlines repetitive tasks with customizable automation workflows.
  • Drawbacks:
    • Scheduling Focus: Less focused on advanced scheduling features compared to moCal.
    • Learning Curve: Can have a steeper learning curve due to its extensive features.


Who Should Use monday.com? 

monday.com is a versatile work management platform best suited for teams of all sizes across various industries in Austria who need a centralized hub for project management, task coordination, and team communication.

moCal vs. monday.com: Unveiling the Advantages

While monday.com offers robust project management and collaboration features, moCal excels in specific areas:

  • Scheduling Focus: moCal specializes in intelligent scheduling and time management, offering features like automated reminders, calendar syncing, and smart availability management, which are not monday.com's primary focus.
  • AI Assistant: moCal Buddy provides AI-powered scheduling assistance and proactive suggestions, a feature not available in monday.com.
  • External Scheduling: moCal excels at client and external scheduling with features like customizable booking pages and meeting polls. Monday.com is more focused on internal team collaboration.
  • Industry-Specific Solutions: moCal offers tailored solutions for 50+ industries, while monday.com is a more general project management platform.


Choosing the Right Tool: The moCal Advantage 

If your Austrian team needs a robust platform for project management, collaboration, and task tracking, monday.com is a valuable tool. However, if scheduling is a priority and you need a solution that includes client-facing tools, AI automation, and industry-specific features, moCal is the superior choice for your scheduling needs.

Austria’s Niche Solutions for HR-Specific Scheduling Needs

Enhancing Efficiency and Flexibility: Simplified Scheduling Solutions in Austria

Austria's dynamic job market, with its low unemployment rate (as of 2025, it stood at around 4.1%), presents unique challenges for HR professionals. With a growing number of employees and a competitive business environment, efficient time management and scheduling are paramount. Source: tradingeconomics.com

Top Human Resources Scheduling Software in Austria (2025)

This analysis explores the top 10 HR scheduling software options in Austria, helping you make an informed decision. Here, we delve into the final two contenders: ClockShark and Snap Schedule.

#9: ClockShark - Streamlined Time Tracking for Field Teams

Strengths:

  • Mobile GPS Time Tracking: Ensures accurate time capture for field-based employees using GPS and geofencing functionalities.
  • Industry-Specific: Tailored solutions for construction, field service, and franchise businesses in Austria.
  • Ease of Use: An intuitive interface for both managers and employees, minimizing the learning curve.


Features: 

  • Time Tracking: Offers GPS tracking, geofencing, time rounding, project time tracking, overtime calculation, and PTO management.
  • Scheduling: Basic shift scheduling and crew management functionalities.
  • Reporting: Provides customizable reports on labor costs, job costing, and employee productivity.


Pricing: 

  • 14-day Free Trial: Available for testing before committing.
  • Paid Plans: Competitively priced per user per month, with additional features in higher tiers.


Drawbacks: 

  • Limited CRM Features: Lacks a comprehensive CRM for managing client relationships and lead tracking.
  • Less Versatile: Primarily caters to time tracking and scheduling for field-based industries, making it less suitable for other business types.


Who Should Use ClockShark? 

ClockShark is an ideal solution for construction, field service, and franchise businesses in Austria seeking to eliminate paper timesheets and streamline time tracking for their workforce. If your employees work primarily in the field and require accurate GPS tracking and job costing functionalities, ClockShark is a valuable tool.

moCal vs. ClockShark:

  • Comprehensive CRM: moCal offers a fully integrated CRM, allowing you to manage client relationships, track leads, and automate follow-ups within the platform. ClockShark lacks these capabilities.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates tasks and provides insights, enhancing productivity and efficiency. ClockShark does not have an AI assistant.
  • Business Card Advantage: moCal's Smart Business Card facilitates networking and lead generation, a feature not included in ClockShark.
  • Industry Versatility: moCal caters to a wider range of industries with tailored solutions, while ClockShark excels primarily in field service and construction.


Choosing the Right Tool: 

If your Austrian business operates primarily in the field and prioritizes accurate time tracking and job costing, ClockShark is a strong contender. However, for a more comprehensive solution with CRM, AI automation, customizable branding, and features for various industries, moCal provides greater value and long-term benefits.


#10: Snap Schedule - Powerful Scheduling & Compliance Management 

Strengths:

  • Powerful Scheduling & Tracking: Streamlines shift creation, overtime management, and labor cost tracking functionalities.
  • Scalability: Suitable for businesses of all sizes, from small teams to large enterprises in Austria.
  • Comprehensive Reporting: Offers detailed reports on labor costs, attendance, and scheduling trends.
  • Compliance Focus: Helps ensure adherence to Austrian labor laws and union agreements.


Features: 

  • Shift Scheduling: Offers a drag-and-drop interface, templates, conflict alerts, open shift bidding, and shift trading functionalities.
  • Time & Attendance: Provides a time clock, timecard management, overtime tracking, and PTO request features.
  • Reporting & Analytics: Offers labor cost reports, attendance tracking, and the ability to generate customized reports.


Pricing: 

  • Free Trial: Available for evaluation before purchase.
  • Pricing Structure: Varies depending on the number of users and features required. Contact the vendor for a quote.


Drawbacks: 

  • Limited CRM Features: Lacks a comprehensive CRM for managing client relationships and lead tracking.
  • Primarily On-Premise: The primary version requires IT setup and maintenance, not being cloud-based.


Who Should Use Snap Schedule? 

Snap Schedule is ideal for Austrian businesses with complex scheduling needs and a large workforce. It's particularly well-suited for industries like retail, manufacturing, healthcare, and the public sector, where shift management, overtime tracking, and compliance are crucial.

moCal vs. Snap Schedule:

  • Comprehensive CRM: moCal offers a fully integrated CRM, allowing you to manage client relationships, track leads, and automate follow-ups within the platform. Snap Schedule does not have these capabilities.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates tasks and provides insights, enhancing productivity and efficiency. Snap Schedule does not have an AI assistant.
  • Cloud-Based Flexibility: moCal is a cloud-based solution accessible from anywhere, while Snap Schedule primarily offers an on-premise version.
  • Client-Facing Tools: moCal includes smart business cards, customizable booking pages, and meeting workflows tailored for client interactions. Snap Schedule focuses more on internal workforce management.


Choosing the Right Tool: 

If your Austrian business has a large, complex workforce and prioritizes scheduling, time tracking, and compliance, Snap Schedule could be a suitable choice. However, if you're looking for a more comprehensive, cloud-based solution with CRM, AI automation, customizable branding, and features for client-facing interactions, moCal offers a broader range of benefits for your business.

moCal: Dominating HR Scheduling in Austria

While the aforementioned tools offer valuable features for various scheduling needs, moCal stands out as the best scheduling software for HR in Austria for 2025. It's a comprehensive, 7-in-1 solution that exceeds the capabilities of standalone scheduling tools, offering a wide range of features that streamline and enhance the entire HR workflow.

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Austria's Top 10 HR Scheduling Software 2025

Austria's Top 10 HR Scheduling Software 2025