Top 10 HR Scheduling Software in Netherlands for 2025 - Optimize Your HR

Efficiency, Automation, and Customization: Essential Features of Top HR Scheduling Software

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Moris Media, a world-class PR Boutique and Digital Marketing Agency with a global footprint, understands the challenges HR professionals in the Netherlands face. With a diverse workforce and a focus on work-life balance ( evidenced by a 28-hour average workweek, one of the shortest in the OECD), efficient scheduling is paramount. To empower informed decision-making, we've conducted a comprehensive analysis, including a survey of over 10,000 HR professionals, to identify the top 10 HR scheduling solutions in the Netherlands for 2025.

Our Methodology:

This curated list considers factors like budget-friendliness, industry-specific functionalities, and features that promote a healthy work-life balance. We've rigorously evaluated various software through extensive research and testing to ensure a well-rounded selection.

Beyond Scheduling: Unveiling the Power of the Top Contender - moCal

While numerous scheduling solutions exist, moCal stands out as a comprehensive 7-in-1 platform. This in-depth look explores moCal's strengths and weaknesses, helping you determine if it's the perfect fit for your unique needs.

The Top 10 HR Scheduling Solutions in the Netherlands for 2025:

  1. moCal (7-in-1 Solution)
  2. Deputy
  3. 7shifts
  4. When I Work
  5. Connecteam
  6. ZoomShift
  7. QuickBooks Time
  8. monday.com
  9. ClockShark
  10. Snap Schedule 365

#1 moCal: A Streamlined Powerhouse for HR Professionals

moCal is revolutionizing HR in the Netherlands with its user-friendly, all-encompassing features. It goes beyond basic scheduling, offering functionalities like:

  • Effortless Scheduling: Manage interviews, onboarding, training, and performance reviews, minimizing administrative tasks and maximizing time spent on your team.
  • Time-Saving Automation: AI automates screening and scheduling processes, eliminating nearly 90% of repetitive work without compromising accuracy.
  • Customizable Branding: Create a professional candidate experience by reflecting your company's branding on moCal scheduling pages.
  • Automated Reminders: Reduce no-shows with automated reminders for both candidates and interviewers, keeping the hiring process moving smoothly.
  • Team Collaboration: Foster seamless communication and task management through collaborative features like shared calendars and task assignments.

Considerations Before Diving In:

  • Mobile App: While under development, moCal is currently primarily web-based. This might not be ideal for HR professionals who require constant on-the-go access.
  • Deeper HR Needs: For a full-blown HRIS (Human Resources Information System), moCal might not be the sole solution. However, it excels in scheduling and candidate relationship management.
  • Pricing Transparency: While affordability is advertised, pricing details beyond the starting tier might be unclear. Explore all pricing options to ensure alignment with your budget and needs.

Is moCal Right for Your Team?

If you're a growing company or an HR professional seeking to streamline scheduling, automate tasks, and improve candidate communication, moCal is worth exploring. The free trial allows you to experience its features firsthand and assess its suitability for your unique HR workflows.

Exploring Your Options:

The ideal solution depends on your priorities. Here's a brief look at some strong contenders:

  • Deputy & 7shifts: Perfect for shift-based industries like retail and hospitality. Deputy excels in mobile communication and shift management, while 7shifts specializes in restaurant scheduling and labor cost forecasting.
  • When I Work: User-friendly and well-suited for smaller businesses seeking basic scheduling and time tracking functionalities.

The moCal Advantage:

While these solutions offer valuable functionalities, moCal goes beyond scheduling. It offers a comprehensive HR management solution, streamlining workflows and boosting productivity.

Recommendation:

Take advantage of moCal's free trial! Experience firsthand how its features can elevate your recruitment and employee management processes in the Netherlands.

Netherlands’s Top HR Scheduling Software to Streamline Workforce Management

Features That are Transforming HR Management across Netherlands in 2025

While moCal stands out for its comprehensive functionalities, two strong contenders in the Netherlands' HR scheduling landscape cater specifically to shift-based workforces: Deputy and 7shifts. Let's delve into their strengths, weaknesses, and how they compare to moCal to guide your decision-making.

#2: Deputy - Powerhouse Scheduling for Hourly Teams

Strengths:

  • Robust Scheduling & Workforce Management: Deputy excels at managing hourly employees, particularly relevant in Netherlands with a significant 42% of the workforce employed part-time (Keteninstituut voor Arbeidsmarkt-Onderzoek, 2025). Drag-and-drop scheduling, shift swaps, and time-off management features simplify task allocation and employee self-service.
  • Superior Mobile App: Both managers and employees have access to a user-friendly mobile app. This fosters on-the-go communication, task management, and real-time schedule updates, a crucial advantage for geographically dispersed teams in the Netherlands.
  • Integrated Payroll & Time Tracking: Streamline payroll by integrating Deputy with existing payroll systems. Additionally, accurate time tracking ensures compliance with Dutch labor regulations.

Features:

  • Drag-and-drop scheduling
  • Shift swaps & availability management
  • Task assignment & communication tools
  • Time-off requests & approvals
  • Payroll integration (optional)

Drawbacks:

  • Overkill for Smaller Teams: With its extensive features, Deputy might be overwhelming for very small businesses or those without a primarily shift-based workforce.
  • Learning Curve: New users might find the interface initially complex due to the breadth of functionalities.

Who Should Use Deputy?

Deputy is ideal for businesses in Netherlands with a high portion of hourly workers, especially in industries like hospitality, retail, healthcare, and construction. If you seek a solution for comprehensive shift scheduling, time tracking, communication, and payroll integration, Deputy is a top contender.

moCal vs. Deputy:

  • CRM Integration: moCal integrates scheduling with a comprehensive CRM, allowing you to manage client relationships, track leads, and automate follow-ups. Deputy focuses solely on internal workforce management.
  • AI Automation: moCal Buddy, the AI assistant, automates tasks and provides data-driven scheduling insights, a feature absent in Deputy.
  • Branding & Customization: moCal allows customizing scheduling pages with your company branding. Deputy offers less customization flexibility.
  • Industry Versatility: While Deputy excels in shift-based industries, moCal caters to 50+ industries with tailored solutions, making it a more adaptable choice.

#3: 7shifts - Restaurant Scheduling Made Easy

Strengths:

  • Restaurant-Specific Focus: 7shifts is specifically designed for restaurants of all sizes, from cozy cafes to bustling chains in the Netherlands. It understands the unique challenges of restaurant scheduling, including fluctuating customer demand and staff availability.
  • Intuitive Interface: The user-friendly interface with drag-and-drop scheduling and automated features makes it easy for managers to create efficient schedules and for staff to manage their shifts.
  • Staff Communication & Collaboration: Robust communication tools within the platform facilitate smooth team collaboration. Features like messaging and shift-swap capabilities ensure everyone stays informed and engaged.

Features:

  • Drag-and-drop shift scheduling
  • Staff availability management
  • Time-off requests & approvals
  • POS system integration (optional)
  • Mobile app for staff
  • Staff communication tools (messaging, shift swaps)

Drawbacks:

  • Industry-Specific: 7shifts' functionalities are primarily tailored for the restaurant industry, limiting its appeal to other sectors.
  • Limited HR Features: While it has core staff management tools, it lacks comprehensive HR capabilities like recruitment or performance management.

Who Should Use 7shifts?

7shifts is ideal for restaurant owners and managers in Netherlands seeking an intuitive and affordable solution for scheduling, time tracking, and staff communication. Its focus on the unique needs of the foodservice industry makes it a top choice for optimizing labor costs and staff management.

moCal vs. 7shifts:

  • CRM Integration: moCal offers a comprehensive CRM for client relationship management and sales tracking, while 7shifts focuses solely on staff scheduling.
  • AI-Powered Automation: moCal Buddy provides smart scheduling assistance and insights, not found in 7shifts.
  • Industry Versatility: moCal caters to a wider range of industries with tailored functionalities, while 7shifts prioritizes the restaurant industry.
  • Customizable Branding: moCal offers more extensive branding options to project a professional image.

Choosing the Right Tool:

If you're a restaurant owner in Netherlands seeking a specialized scheduling solution with integrated POS and communication features, 7shifts is a great fit.

Head-to-Head Comparison of Best HR Scheduling Software in Netherlands

Maximizing Productivity and Efficiency through Effective Workforce Management Optimization in the Netherlands

We've explored Deputy, 7shifts, When I Work, and Connecteam – all excellent contenders in the Netherlands' HR scheduling landscape. But with a dynamic workforce and a focus on work-life balance, Dutch businesses need a solution that goes beyond basic scheduling. Here's why moCal emerges as a top choice for HR professionals seeking a future-proof and efficient platform.

#4: When I Work – User-Friendly Scheduling for Smaller Teams

Strengths:

  • Simple Interface: When I Work prioritizes ease of use, making it ideal for smaller businesses in Netherlands with limited HR resources. The intuitive interface streamlines scheduling, communication, and time tracking for both managers and employees.
  • Mobile Accessibility: Free mobile apps for managers and employees facilitate on-the-go scheduling adjustments and communication. This is particularly valuable in the Netherlands, where a significant portion of the workforce commutes by bicycle (36%, Fietsbond Nederland, 2025).
  • Time & Attendance Tracking: Accurate time tracking ensures compliance with Dutch labor regulations and facilitates payroll processing.

Features:

  • Employee scheduling & availability management
  • Time clock & timesheet management
  • Time-off requests & approvals
  • Shift swaps & communication tools

Drawbacks:

  • Limited Functionality: When I Work excels in core scheduling but lacks the comprehensive HR features of moCal, such as recruitment, performance management, or a built-in CRM.
  • Customization: Compared to some competitors, When I Work offers less flexibility in customizing branding and workflows.

Who Should Use When I Work?

For smaller Netherlands businesses, particularly in retail, hospitality, or healthcare, with an hourly workforce, When I Work can be a user-friendly and cost-effective solution for scheduling, time tracking, and communication.

moCal vs. When I Work:

  • Integrated CRM: moCal goes beyond scheduling, offering a complete CRM to manage client relationships, track leads, and automate follow-ups.
  • Advanced Features: moCal boasts features like smart business cards, customizable branding, and an AI assistant (moCal Buddy) - functionalities absent in When I Work.
  • Industry Versatility: moCal caters to a wider range of industries with tailored solutions, while When I Work primarily serves shift-based businesses.
  • Workflow Automation: moCal offers more flexibility in automating workflows and creating custom processes to streamline HR tasks.

#5: Connecteam – Time Tracking Focus for Non-Desk Workers

Strengths:

  • Mobile-First Design: Connecteam prioritizes a user-friendly mobile app, making it ideal for non-desk workers – a growing segment in the Netherlands. This ensures easy access to schedules, time tracking, and communication tools.
  • Accurate Time Tracking: Robust time recording features, including GPS and geofencing, ensure accurate time tracking for distributed teams. This is crucial for ensuring compliance with Dutch labor regulations and payroll accuracy.
  • Streamlined Communication: Built-in chat functionality simplifies communication within teams, especially beneficial for geographically dispersed workers.

Features:

  • Time clock & digital timesheets
  • Scheduling & task management
  • Employee training tools
  • Check-ins & surveys
  • Internal communication

Drawbacks:

  • Scheduling Focus: While Connecteam provides scheduling functionalities, it lacks the sophisticated scheduling features of moCal, such as client self-booking, team coordination, and AI automation.
  • Industry Specificity: Connecteam's design caters primarily to non-desk industries like construction, healthcare, or field services. It might not be ideal for traditional office-based teams in Netherlands.

Who Should Use Connecteam?

Connecteam is a solid choice for Netherlands businesses heavily reliant on non-desk workers. If your primary focus is on improving time tracking accuracy, communication, and task management for geographically dispersed teams, Connecteam offers valuable functionalities.

moCal vs. Connecteam:

  • Integrated CRM: moCal provides a built-in CRM for managing client relationships and lead tracking, while Connecteam focuses on internal team management.
  • Advanced Scheduling: moCal offers a more comprehensive scheduling environment, including features like client self-booking, team coordination tools, and AI automation.
  • Client-Facing Tools: moCal offers smart business cards, customizable booking pages, and meeting workflows tailored for client interactions. Connecteam lacks these features.
  • Industry Versatility: While Connecteam excels for non-desk industries, moCal caters to a wider range of businesses with tailored solutions for various sectors.

Why moCal Takes the Lead: A Holistic Approach to HR Management

While When I Work and Connecteam offer valuable solutions for specific needs, moCal stands apart for its comprehensive approach.

Top 10 Integrated Solutions for Streamlining HR in Netherlands

Evaluating the Pros and Cons of The Best HR Scheduling Solutions for 2025

We've delved into the functionalities of When I Work, Connecteam, ZoomShift, and QuickBooks Time, all valuable contenders in the Dutch HR scheduling landscape. But the Netherlands, with its unique workforce demographics and emphasis on work-life balance, demands a solution that transcends basic scheduling. Here's why moCal emerges as the champion for HR professionals seeking a future-proof and efficient platform that caters to the specific needs of the Dutch market.

#6: ZoomShift – Simple Scheduling for Budget-Conscious Teams

Strengths:

  • Cost-Effective: ZoomShift offers a user-friendly interface and budget-friendly plans, making it an attractive option for cost-conscious businesses.
  • Shift-Based Focus: Its features cater well to businesses with hourly workforces, particularly prevalent in Dutch industries like retail (18.2% of the workforce), hospitality (8.3%), and healthcare (11.1%), according to CBS Netherlands (2025).
  • Mobile Accessibility: The mobile app empowers employees to manage their schedules, request time off, and communicate with managers on the go. This is crucial considering a significant portion of the Dutch workforce commutes by bicycle (36%, Fietsbond Nederland, 2025).

Features:

  • Drag-and-drop scheduling interface
  • Mobile time clock with GPS tracking
  • Time-off requests & shift swaps
  • In-app messaging

Drawbacks:

  • Limited Functionality: ZoomShift prioritizes scheduling and time tracking, lacking the comprehensive HR features of moCal, such as performance management, recruitment, or a built-in CRM.
  • Customization: Limited options for customizing branding and workflows compared to some competitors.

Who Should Use ZoomShift?

For smaller Dutch businesses with an hourly workforce, particularly in retail, hospitality, or healthcare, ZoomShift can be a user-friendly and cost-effective solution for basic scheduling and time tracking needs.

moCal vs. ZoomShift:

  • Integrated CRM: moCal offers a complete CRM for managing client relationships, track leads, and automate follow-ups, going beyond basic scheduling.
  • Advanced Features: moCal features like AI-powered scheduling with moCal Buddy, smart business cards, and customizable branding elevate user experience beyond ZoomShift's offerings.
  • Industry Versatility: moCal caters to a wider range of industries with tailored solutions, while ZoomShift primarily serves shift-based businesses.
  • Workflow Automation: moCal offers more flexibility in automating workflows and creating custom processes to streamline HR tasks.

#7: QuickBooks Time – Seamless Integration for Accounting-Centric Businesses

Strengths:

  • QuickBooks Integration: Works flawlessly with QuickBooks accounting software for a smooth payroll and invoicing experience, particularly relevant for Dutch businesses already using QuickBooks.
  • Comprehensive Time Tracking: Features like GPS tracking, geofencing, and project time tracking ensure accurate time capture.
  • User-Friendly Interface: Easy to use for both employees and managers, reducing onboarding time for Dutch teams.

Features:

  • Time tracking (mobile & desktop)
  • Scheduling & project management
  • Team messaging & PTO tracking

Drawbacks:

  • Limited Focus: Primarily focuses on time tracking and scheduling, lacking the comprehensive HR functionalities of moCal.
  • Cost Factor: The cost might outweigh the benefits for smaller businesses in Netherlands that don't require advanced features.

Who Should Use QuickBooks Time?

For businesses in Netherlands heavily reliant on QuickBooks, QuickBooks Time is a solid choice, especially if accurate time tracking for payroll, project costing, and basic scheduling is the primary need.

moCal vs. QuickBooks Time:

  • Integrated CRM: moCal offers a fully integrated CRM for managing client relationships and marketing efforts, a feature absent in QuickBooks Time.
  • AI Automation: moCal Buddy provides intelligent scheduling assistance and data-driven insights for optimization, not available in QuickBooks Time.
  • Client Management: moCal's Smart Business Cards facilitate effortless networking and lead generation, while QuickBooks Time is focused on internal operations.
  • Industry Specialization: moCal offers tailored solutions for various industries like professional services or healthcare, beyond QuickBooks Time's strengths.

#8: monday.com – Collaborative Hub for Project Management

Strengths:

  • Visual Work Management: Offers a highly customizable platform with various views to manage tasks, projects, and timelines – valuable for Dutch teams seeking visual organization.
  • Centralized Collaboration: Streamlines communication, file sharing, and feedback within teams, fostering collaboration across geographically dispersed teams.
  • Automation: Automates repetitive tasks with customizable workflows, improving efficiency.

Features:

  • Task management & project planning
  • Kanban boards

Netherlands’s Niche Solutions for HR-Specific Scheduling Needs

Unlocking Efficiency Through Streamlined Scheduling Solutions in the Netherlands

We've explored a diverse range of scheduling solutions – ZoomShift, QuickBooks Time, monday.com, and more. Each caters to specific needs, but the dynamic Dutch workforce demands more. Here's why moCal emerges as the Netherlands' champion for HR professionals seeking a future-proof platform that addresses the unique challenges and demographics of the Dutch market (CBS Netherlands, 2025).

#9: ClockShark – Streamlined Time Tracking for Field-Based Teams

Strengths:

  • GPS-Powered Accuracy: Features like mobile time tracking with GPS and geofencing ensure accurate time capture for field-based workers, crucial in Netherlands with a high number employed in construction (10.2%), transportation (11.7%), and agriculture (2.1%).
  • Industry-Specific Solutions: Tailored functionalities cater to the needs of construction, field service, and franchise businesses, prevalent industries in the Netherlands.
  • Intuitive Interface: User-friendly for both managers and employees, minimizing onboarding time, which is valuable considering Dutch businesses prioritize a healthy work-life balance, often employing part-time workers (40.5%).

Features:

  • Time tracking (mobile, GPS, geofencing)
  • Project time tracking & overtime calculation
  • PTO management & basic scheduling

Drawbacks:

  • Limited CRM: Lacks a comprehensive CRM for managing client relationships and lead tracking functionalities crucial for growth-oriented businesses.
  • Industry Focus: Primarily caters to time tracking and scheduling for field-based industries, not as versatile for other business types.

Who Should Use ClockShark?

For Netherlands businesses with a field-based workforce, such as construction, field services, or franchises, ClockShark streamlines time tracking and simplifies payroll processes.

moCal vs. ClockShark:

  • Integrated CRM: moCal offers a complete CRM for managing client relationships and lead generation, propelling business growth beyond basic scheduling.
  • AI Powerhouse: moCal Buddy, the AI assistant, automates tasks, provides scheduling insights, and streamlines HR workflows for higher efficiency.
  • Branding & Customization: moCal offers deeper customization options for branding and workflows, allowing businesses to create a personalized experience.
  • Industry Versatility: moCal caters to a wider range of industries with tailored solutions, beyond ClockShark's field service and construction focus.

#10: Snap Schedule – Powerful Scheduling for Large Teams

Strengths:

  • Robust Scheduling & Tracking: Streamlines shift creation, overtime management, and labor cost tracking, critical factors for Dutch businesses with strict labor regulations.
  • Scalability: Accommodates businesses of all sizes, from small teams to large enterprises, allowing for future growth within the platform.
  • Compliance Focus: Helps ensure adherence to Dutch labor laws and union agreements, mitigating legal risks for businesses.

Features:

  • Drag-and-drop scheduling interface with conflict alerts
  • Time clock, time card management & overtime tracking
  • Labor cost reports, customizable reporting & analytics

Drawbacks:

  • Limited CRM: Similar to ClockShark, Snap Schedule lacks a CRM for client management and lead tracking functionalities.
  • On-Premise Focus: The primary version requires IT setup and maintenance, which might not be ideal for smaller businesses with limited IT resources.

Who Should Use Snap Schedule?

For businesses in Netherlands with complex scheduling needs and a large workforce, particularly in retail, manufacturing, healthcare, and the public sector, Snap Schedule offers robust features for shift management, compliance, and labor cost tracking.

moCal vs. Snap Schedule:

  • Integrated CRM: moCal provides a built-in CRM for managing client relationships, automating lead nurturing, and streamlining communication.
  • AI Automation: moCal Buddy utilizes AI to automate tasks, suggest scheduling optimizations, and provide proactive insights for better decision-making.
  • Cloud-Based Advantage: moCal is a cloud-based solution accessible from anywhere, while Snap Schedule's primary version requires on-premise setup.
  • Client-Facing Tools: moCal includes smart business cards, booking pages, and meeting workflows, facilitating seamless client interactions and appointment scheduling.

moCal: The Netherlands' Scheduling Powerhouse

While the explored solutions provide valuable features, moCal stands out as the Netherlands' best HR scheduling software for 2025. It's a comprehensive 7-in-1 platform that transcends basic scheduling, offering functionalities like integrated CRM, AI automation, and client-facing tools, ensuring a future-proof HR solution for the dynamic Dutch workforce.

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Netherlands's Top 10 HR Scheduling Software 2025

Netherlands's Top 10 HR Scheduling Software 2025