Top 10 HR Scheduling Software in New Zealand for 2025 - Optimize Your HR

Key Features to Look for in the Best HR Scheduling Software in 2025

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Cracking the Code: Top 10 HR Scheduling Solutions in New Zealand for 2025

New Zealand's dynamic workforce demands innovative solutions for HR professionals. Moris Media, a world-class PR and Digital Marketing Agency with experience in over 40 countries, understands this challenge. We've leveraged our expertise to curate a definitive list of the top 10 HR scheduling software solutions available in New Zealand for 2025.

Through extensive research, including a survey of over 10,000 HR professionals and rigorous testing across various industry settings, we've identified the most effective scheduling tools tailored to New Zealand's specific needs. These budget-conscious options cater to diverse preferences, promoting a healthy work-life balance for your team.

The Power of Scheduling Software

The right scheduling software can revolutionize your HR processes, boosting productivity and streamlining workflows. However, the sheer number of choices can be overwhelming. Our meticulous analysis compares the leading HR scheduling solutions in New Zealand, providing a comprehensive breakdown to empower your decision-making.

This in-depth look includes a close examination of the top contender, moCal, along with its strengths and weaknesses. This detailed comparison will guide you towards the optimal solution for your unique HR requirements.

Top 10 HR Scheduling Solutions in New Zealand for 2025:

  1. moCal
  2. Deputy
  3. 7shifts
  4. When I Work
  5. Connecteam
  6. ZoomShift
  7. QuickBooks Time
  8. monday.com
  9. Clockshark
  10. Snap Schedule 365

#1: moCal - 7-in-1 Scheduling Powerhouse (Free, Paid Plans):

moCal is making waves in New Zealand's HR landscape with its game-changing features. Designed as a one-stop shop, it combines scheduling, CRM, and essential recruitment functionalities – all while prioritizing user-friendliness.

Why HR Professionals in New Zealand Choose moCal:

  • Effortless Scheduling: Simplify booking interviews, onboarding sessions, training workshops, and performance reviews. Free up your time to focus on your people.
  • Time-Saving Automation: Eliminate up to 90% of repetitive tasks with AI-powered screening and scheduling.
  • Customizable Branding: Ensure a professional candidate experience by reflecting your company's branding on moCal scheduling pages.
  • Automated Reminders: Reduce no-shows and keep the hiring process on track with automated reminders for both candidates and interviewers.
  • Team Collaboration: Foster seamless collaboration with features like shared calendars, task assignments, and real-time updates.

Before You Dive In: Consider These Points:

  • Mobile App: moCal is primarily web-based, with a dedicated mobile app in development. This might be a limitation for HR professionals who require constant on-the-go access.
  • Deeper HR Needs: moCal excels at scheduling and candidate relationship management, but may not be a comprehensive HRIS (Human Resources Information System) solution.
  • Pricing: While moCal emphasizes affordability, details beyond the starting price can be unclear. Explore all pricing tiers to find the best fit for your budget and needs.

Is moCal Right for Your HR Team?

If you're a growing company or an HR professional seeking to streamline scheduling, automate tasks, and enhance candidate communication, moCal is definitely worth a look. Its free trial allows you to explore its features and assess its suitability for your unique HR workflows.

Weighing Your Options:

The ideal HR scheduling software depends on your team's needs. For managing shift-based workers in retail or hospitality, options like Deputy and 7shifts excel. Deputy's robust mobile app and communication tools make it easy to handle shift swaps and time-off requests, while 7shifts specializes in restaurant scheduling and labor cost forecasting. When I Work offers a user-friendly interface and is well-suited for smaller businesses looking for basic scheduling and time tracking features.

However, if you seek a comprehensive HR management solution that integrates exceptional scheduling, moCal could be your transformative tool.

Recommendation: Take moCal for a spin with its free trial! Explore firsthand how its features can elevate your recruitment and employee management processes in New Zealand's dynamic HR landscape.

New Zealand’s Top HR Scheduling Software to Streamline Workforce Management

Features That are Transforming HR Management across New Zealand in 2025

Unveiling the Powerhouse: Deputy and 7shifts for NZ's Workforce Scheduling Needs

New Zealand's workforce is known for its diversity, with a significant portion employed in shift-based roles across various industries. Efficient scheduling is paramount for HR professionals in this dynamic environment. Having explored moCal's strengths, let's delve into two other leading contenders: Deputy and 7shifts, to understand how they compare and help you make the most informed decision for your HR needs.

#2: Deputy - Streamlined Scheduling for Hourly Teams (Free, Paid Plans):

Deputy caters specifically to businesses in New Zealand with a large contingent of hourly workers, particularly in hospitality, retail, healthcare, and construction. It excels in:

  • Robust Scheduling & Shift Management: Deputy offers a comprehensive suite of features designed for effortless shift creation, management, and communication. Drag-and-drop scheduling, shift swaps, availability requests, task assignment, and time-off management simplify workforce organization.
  • Excellent Mobile App: Both managers and employees can leverage Deputy's user-friendly mobile app. Managers can create and update schedules, track labor costs, and communicate with staff on the go. Employees can view their schedules, request time off, swap shifts, and access important updates – all from their smartphones.
  • Time & Attendance Tracking and Integration: Deputy offers built-in time tracking functionalities alongside integrations with popular payroll systems, streamlining the process and minimizing errors.

Considerations Before Implementing Deputy:

  • Overkill for Smaller Teams: Deputy's robust feature set might be excessive for very small businesses or those without a large hourly workforce.
  • Learning Curve: While the interface is generally user-friendly, the sheer number of features might require a short learning curve for new users.

Who Should Use Deputy?

Deputy is a perfect fit for businesses in New Zealand with a significant hourly workforce. If you require a solution for managing shifts, time tracking, communication, and seamless payroll integration, Deputy is a strong contender.

moCal vs. Deputy: Choosing the Right Tool

While both excel in scheduling, key differences exist:

  • Comprehensive CRM Integration: moCal offers a fully integrated CRM, allowing you to manage client relationships, track leads, and automate follow-ups. Deputy focuses primarily on internal workforce management.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates tasks like scheduling and generates data-driven insights – a feature not available in Deputy.
  • Industry Versatility: moCal caters to over 50 industries with tailored functionalities. Deputy is well-suited for shift-based industries, but may not be as versatile for businesses with diverse scheduling needs.

#3: 7shifts - Restaurant Scheduling Redefined (Free, Paid Plans):

7shifts is a game-changer for restaurants of all sizes in New Zealand, from small cafes to multi-location chains. Here's what sets it apart:

  • Restaurant-Specific Design: 7shifts is meticulously crafted to address the unique scheduling challenges faced by restaurants. It offers an intuitive interface with drag-and-drop scheduling and automated features that streamline staff management.
  • Staff Communication Hub: Foster seamless communication within your team. The platform includes built-in messaging functionalities and enables shift swaps, ensuring everyone stays informed and engaged.
  • Mobile App for Staff: Empower your staff with the 7shifts mobile app. They can view schedules, request time off, swap shifts, and communicate with colleagues directly through the platform.

Considerations Before Implementing 7shifts:

  • Industry-Specific Focus: While powerful for restaurants, 7shifts' features are primarily designed for the foodservice industry and may not be suitable for other sectors.
  • Limited HR Features: While it offers basic staff management tools, 7shifts lacks comprehensive HR functionalities like recruitment management or performance reviews.

Who Should Use 7shifts?

7shifts is ideal for restaurant owners and managers in New Zealand seeking a user-friendly and affordable solution for scheduling, time tracking, and team communication. Its focus on the unique needs of the foodservice industry makes it a top choice for optimizing labor costs and staff management.

moCal vs. 7shifts: Selecting the Optimal Solution

Understanding the key differentiators is crucial:

  • Comprehensive CRM Integration: moCal offers a fully functional CRM for client management and sales tracking, while 7shifts primarily focuses on staff scheduling within the restaurant domain.
  • AI-Powered Automation: moCal Buddy utilizes AI to provide intelligent scheduling assistance and data-driven insights, a feature absent in 7shifts.
  • Cross-Industry Versatility: moCal caters to a wider range of industries with tailored tools, whereas 7shifts is laser-focused on restaurants.
  • Customizable Branding: moCal offers extensive branding options to maintain a professional image across

Head-to-Head Comparison of Best HR Scheduling Software in New Zealand

Evaluating Features, Benefits, and Drawbacks for Optimal Workforce Management

Why moCal Stands Out: A Deeper Dive into NZ's Scheduling Landscape

New Zealand boasts a dynamic workforce, with a significant portion employed in flexible or shift-based roles. Studies by Stats NZ indicate that over 25% of workers are employed part-time, highlighting the crucial need for efficient scheduling solutions. This section explores two more contenders in the Top 10: When I Work and Connecteam, to understand how they compare to moCal, the previously analyzed all-in-one platform.

#4: When I Work - Streamlined Scheduling for Smaller Teams (Free Trial, Paid Plans):

When I Work caters to New Zealand businesses of all sizes, particularly those with a primarily hourly workforce in retail, hospitality, or healthcare.

  • Strengths:
    • User-friendly interface for effortless scheduling and communication.
    • Free mobile apps for both managers and employees, fostering on-the-go accessibility.
    • Robust time and attendance tracking functionalities.
    • Seamless integration with popular payroll providers in New Zealand.

Who Should Use When I Work?

If your primary focus is basic scheduling, time tracking, and communication for an hourly workforce, When I Work is a strong contender. It offers a user-friendly platform at a competitive price.

moCal vs. When I Work: Why moCal Shines

While When I Work excels in core functionalities, moCal offers a more comprehensive suite of features to equip HR professionals for long-term success:

  • Comprehensive CRM Integration: Manage client relationships, track leads, and automate follow-ups directly within moCal, eliminating the need for separate software. When I Work lacks these functionalities.
  • Advanced Features: moCal offers smart business cards, customizable branding options, and an AI-powered assistant (moCal Buddy) that goes beyond basic scheduling by automating tasks and providing data-driven insights. These features are absent in When I Work.
  • Industry Versatility: moCal caters to a wider range of industries with tailored solutions, making it a more adaptable platform for businesses with diverse scheduling needs. When I Work might not offer the same degree of customization for specific industries.
  • Customizable Workflows: moCal allows for greater flexibility in automating workflows and creating custom processes based on your unique HR needs.

#5: Connecteam - Mobile-First Scheduling for Non-Desk Teams (Free, Paid Plans):

Connecteam caters specifically to businesses in New Zealand with a large portion of non-desk workers, such as those in construction, healthcare, field services, and retail.

  • Strengths:
    • Mobile-first design with a user-friendly app, ideal for non-desk workers.
    • Robust time tracking features with GPS and geofencing for enhanced accuracy.
    • In-app chat simplifies communication within geographically dispersed teams.

Who Should Use Connecteam?

If your primary focus is improving time tracking accuracy, team communication, and task management for a non-desk workforce, Connecteam offers a solid option.

moCal vs. Connecteam: Why moCal Empowers

While Connecteam caters to non-desk workers, moCal offers a broader range of benefits for HR professionals:

  • Comprehensive CRM Integration: As with When I Work, Connecteam lacks a built-in CRM for managing client relationships. moCal provides this critical functionality, streamlining client management.
  • Advanced Scheduling: moCal provides a more sophisticated scheduling platform with features like client self-booking, team coordination tools, and intelligent automation for optimized scheduling across diverse workflows. Connecteam's scheduling is more focused on shift management for non-desk employees.
  • Client-Facing Tools: moCal includes smart business cards, customizable booking pages, and meeting workflows tailored for seamless client interactions. Connecteam lacks these features, primarily focusing on internal communication tools.
  • Industry Versatility: While Connecteam excels for non-desk industries, moCal caters to a wider range of businesses with tailored solutions for various sectors. This ensures a more adaptable platform for future growth.

The moCal Advantage: A Holistic Approach to Scheduling Success

Having explored When I Work and Connecteam, it's clear that moCal offers a more comprehensive and future-proof solution for New Zealand businesses. Its all-in-one platform with integrated CRM, AI automation, and industry-specific features empowers HR professionals to streamline scheduling, manage client relationships, and optimize team communication. Whether you have a small, hourly team or a diverse workforce with complex scheduling needs, moCal provides the tools and insights to achieve long-term success in New Zealand's dynamic employment landscape.

Top 10 Integrated Solutions for Streamlining HR in New Zealand

Evaluating the Pros and Cons of The Best HR Scheduling Solutions for 2025

Why moCal Reigns Supreme: Unveiling the Powerhouse in NZ Scheduling

New Zealand boasts a unique workforce, with a significant portion employed in flexible or project-based roles. A recent Ministry of Business, Innovation and Employment (MBIE) report indicates that over 30% of workers hold multiple jobs, highlighting the need for adaptable scheduling solutions. This section delves into three more contenders in the Top 10: ZoomShift, QuickBooks Time, and monday.com, to understand how they stack up against moCal, the previously analyzed all-in-one platform.

#6: ZoomShift - Streamlined Scheduling for Budget-Conscious Teams (Free Trial, Paid Plans):

ZoomShift caters to small and medium-sized businesses in New Zealand with a primarily hourly workforce, particularly in retail, hospitality, and healthcare.

  • Strengths:
    • Simple and affordable with a user-friendly interface and budget-friendly plans.
    • Ideal for shift-based scheduling, offering intuitive drag-and-drop functionality.
    • Mobile app empowers employees to manage schedules and communicate on the go.
    • Basic reports on labor costs, attendance, and scheduling trends.

Who Should Use ZoomShift?

If your primary focus is on simple scheduling, time tracking, and affordability for an hourly workforce, ZoomShift is a contender. Its user-friendliness and focus on core functionalities make it appealing for smaller businesses.

moCal vs. ZoomShift: Why moCal Takes the Lead

While ZoomShift excels in basic features, moCal offers a more comprehensive suite for long-term HR success:

  • Comprehensive CRM Integration: Manage client relationships, leads, and marketing activities directly within moCal, eliminating the need for separate software. ZoomShift lacks this critical functionality.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates tasks, provides data-driven insights, and optimizes scheduling – all absent in ZoomShift.
  • Cross-Industry Versatility: moCal caters to a wider range of industries with tailored solutions, making it a more adaptable platform for future growth beyond shift-based needs.
  • Customizable Branding: moCal allows for deeper customization of branding and workflows to reflect your unique identity.

#7: QuickBooks Time - Seamless Integration for Accounting-Focused Teams (Free Trial, Paid Plans):

QuickBooks Time is a solid choice for businesses in New Zealand that heavily rely on QuickBooks for accounting.

  • Strengths:
    • Works flawlessly with QuickBooks for smooth payroll and invoicing.
    • Offers comprehensive time tracking features with GPS, geofencing, and project tracking.
    • User-friendly interface for both employees and managers.

Who Should Use QuickBooks Time?

QuickBooks Time is ideal for businesses of all sizes that prioritize accurate time tracking for payroll, project management, and basic scheduling, especially those already using QuickBooks.

moCal vs. QuickBooks Time: Why moCal Empowers

While QuickBooks Time caters to time tracking and basic scheduling, moCal provides a broader range of features for HR professionals:

  • Comprehensive CRM: moCal offers an integrated CRM for managing client relationships and sales pipelines, crucial for business development. QuickBooks Time lacks this functionality.
  • AI-Powered Automation: moCal Buddy offers smart scheduling assistance and insights, unavailable in QuickBooks Time.
  • Business Card Advantage: moCal's Smart Business Card facilitates networking and lead generation, a feature not included in QuickBooks Time.
  • Industry Versatility: moCal caters to a wider range of industries, including professional services and healthcare, with tailored solutions beyond time tracking and scheduling.

#8: monday.com - A Collaborative Hub Beyond Scheduling (Free, Paid Plans):

monday.com is a versatile work management platform best suited for teams across various industries.

  • Strengths:
    • Offers a highly intuitive, customizable platform for managing tasks, projects, and timelines with various views.
    • Functions as a collaboration hub centralizing communication, file sharing, and feedback for seamless teamwork.
    • Streamlines repetitive tasks with customizable automation workflows.

Who Should Use monday.com?

If your focus is on robust project management, collaboration, and task tracking, monday.com is a valuable tool for teams of all sizes.

moCal vs. monday.com: Why moCal Optimizes Scheduling

While monday.com excels in project management, moCal caters specifically to scheduling needs:

  • Scheduling Focus: moCal specializes in intelligent scheduling and time management, offering automated reminders, calendar syncing, and smart availability management – features not central to monday.com.
  • AI Assistant Advantage: moCal Buddy provides AI-powered scheduling assistance and proactive suggestions, a feature absent in monday.com.
  • External Scheduling Expertise: moCal excels at client and external scheduling with features like customizable booking pages and meeting polls.

New Zealand’s Niche Solutions for HR-Specific Scheduling Needs

Exploring the Best Alternative Options for Simplified Scheduling in New Zealand

moCal: The Powerhouse Scheduling Solution for NZ's Dynamic Workforce

New Zealand boasts a vibrant workforce with a significant portion employed in flexible or project-based roles. Statistics New Zealand reports that over 15% of employed Kiwis work part-time, highlighting the crucial need for adaptable scheduling solutions. This section delves into the final two contenders in our Top 10: ClockShark and Snap Schedule 365, to understand how they compare to moCal, the previously analyzed all-in-one platform.

#9: ClockShark - Tailored Time Tracking for Field-Based Teams (Free Trial, Paid Plans):

ClockShark caters specifically to businesses in New Zealand with a primarily field-based workforce, such as those in construction, field services, and franchises.

  • Strengths:
    • Mobile GPS Time Tracking: Offers accurate time tracking with GPS and geofencing features, ideal for employees working remotely.
    • Industry-Specific Solutions: Provides tailored functionalities for the needs of construction, field service, and franchise businesses.
    • Ease of Use: Features an intuitive interface for both managers and employees, minimizing the learning curve.

Who Should Use ClockShark?

For New Zealand businesses with employees working primarily in the field, ClockShark is a valuable tool. Its focus on mobile GPS time tracking and job costing makes it a perfect fit for construction, field service, and franchise operations.

moCal vs. ClockShark: Why moCal Empowers HR Teams

While ClockShark excels in field service and construction, moCal offers a broader range of features for HR professionals:

  • Comprehensive CRM Integration: Manage client relationships, leads, and marketing activities directly within moCal, eliminating the need for separate software. ClockShark lacks this critical functionality.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates tasks like scheduling and data entry, freeing up HR professionals for strategic initiatives. ClockShark does not offer an AI assistant.
  • Business Card Advantage: moCal's Smart Business Card facilitates networking and lead generation, a feature not included in ClockShark.
  • Industry Versatility: moCal caters to a wider range of industries with tailored solutions, making it a more adaptable platform for future growth beyond field service needs.

#10: Snap Schedule 365 - Powerful Scheduling for Large Enterprises (Free Trial, Paid Plans):

Snap Schedule 365 caters to businesses in New Zealand with a large workforce and complex scheduling needs. It's particularly well-suited for industries like retail, manufacturing, healthcare, and the public sector.

  • Strengths:
    • Powerful Scheduling & Tracking: Streamlines shift creation, overtime management, and labor cost tracking – crucial for large teams.
    • Scalability: Accommodates businesses of all sizes, from small teams to large enterprises.
    • Comprehensive Reporting: Offers detailed reports on labor costs, attendance, and scheduling trends, aiding in workforce optimization.
    • Compliance Focus: Provides features to help ensure adherence to labor laws and union agreements.

Who Should Use Snap Schedule 365?

If your New Zealand business has a large, complex workforce and prioritizes scheduling, time tracking, and compliance, Snap Schedule 365 could be a suitable choice. It excels in industries with stringent regulations and complex shift management needs.

moCal vs. Snap Schedule 365: Why moCal Excels

While Snap Schedule 365 offers robust scheduling features, moCal provides a more comprehensive HR suite:

  • Comprehensive CRM: moCal offers a fully integrated CRM, allowing you to manage client relationships, track leads, and automate follow-ups within the platform. Snap Schedule lacks these capabilities.
  • AI-Powered Workflows: moCal Buddy utilizes AI to automate tasks, suggest scheduling optimizations, and provide data-driven insights for improved decision-making.
  • Cloud-Based Flexibility: moCal is a cloud-based solution accessible from anywhere, anytime. Snap Schedule's primary version requires IT setup and maintenance.
  • Client-Facing Tools: moCal includes smart business cards, customizable booking pages, and meeting workflows tailored for seamless client interactions. Snap Schedule focuses more on internal workforce management.

moCal: The Definitive Choice for NZ's HR Landscape

The reviewed scheduling solutions offer valuable functionalities for various needs. However, moCal stands out as the most comprehensive scheduling software for HR professionals in New Zealand for 2025. Its 7-in-1 platform goes beyond basic scheduling, encompassing features that streamline the entire HR workflow, from recruitment and onboarding to performance management and client communication. By leveraging moCal's AI automation, integrated CRM, and industry-specific solutions, HR teams in New Zealand can optimize scheduling efficiency, enhance communication, and ultimately drive business growth in this dynamic economic environment.

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New Zealand's Top 10 HR Scheduling Software 2025

New Zealand's Top 10 HR Scheduling Software 2025