Top 10 HR Scheduling Software in Saudi Arabia for 2025 - Optimize Your HR

Efficient Scheduling, Seamless Communication, Accurate Time Tracking, Customizable Workflows, Integrated Reporting

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As a world-class PR Boutique and Digital Marketing Agency with experience in over 40 countries, Moris Media understands the challenges HR professionals in Saudi Arabia face. A recent survey of over 10,000 HR professionals in the Kingdom revealed a significant need for efficient scheduling solutions to optimize workflows and improve team productivity.

However, navigating the abundance of HR scheduling software can be overwhelming. To empower informed decision-making, we conducted extensive research and rigorous testing across various industry settings. This analysis identified the top 10 HR scheduling solutions in Saudi Arabia for 2025, considering budget-friendliness, diverse preferences, and promoting a healthy work-life balance for your team.

Why the Right Scheduling Software Matters

The Kingdom of Saudi Arabia boasts a young and growing workforce, with a median age of 30.7 (World Bank). This demographic emphasizes the importance of flexible work arrangements and efficient scheduling tools. The right software can revolutionize your HR processes by:

  • Streamlining Scheduling: Eliminate manual scheduling tasks, reduce errors, and free up valuable time for HR professionals.
  • Enhancing Employee Engagement: Automated scheduling empowers employees with self-service tools and promotes transparency.
  • Improving Productivity: Optimized scheduling ensures the right people are in the right place at the right time, maximizing team efficiency.

Top 10 HR Scheduling Solutions in Saudi Arabia for 2025

Through our research, we identified the following top contenders in the Saudi Arabian HR scheduling software market:

  1. moCal
  2. Deputy
  3. 7shifts
  4. When I Work
  5. Connecteam
  6. ZoomShift
  7. QuickBooks Time
  8. monday.com
  9. Clockshark
  10. Snap Schedule 365

#1: moCal - The All-in-One Scheduling Powerhouse (Free, Paid Plans):

moCal is a game-changer for HR professionals in Saudi Arabia. Designed as a one-stop shop, it combines robust scheduling features with a comprehensive CRM system and key recruitment functionalities. All this is delivered with a user-friendly interface, making it a popular choice for businesses across the Kingdom.  

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Why HR Professionals in Saudi Arabia Choose moCal:

  • Effortless Scheduling: Manage all your scheduling needs, from booking interviews and onboarding sessions to training workshops and performance reviews. Save time and focus on your people.
  • Time-Saving Automation: moCal utilizes AI to automate repetitive tasks in the screening and scheduling processes, saving HR professionals an estimated 90% of their time without compromising accuracy.
  • Customizable Branding: Create a professional candidate experience by tailoring moCal's scheduling pages to reflect your company's unique brand identity.
  • Automated Reminders: Reduce no-shows and ensure a smooth hiring process with automated reminders for both candidates and interviewers.
  • Team Collaboration: Foster seamless collaboration with features like shared calendars, task assignment, and real-time team synchronization.

Considerations Before You Begin:

  • Mobile App: While moCal is working on a dedicated mobile app, it currently operates primarily as a web-based solution. This might be a factor for HR professionals who require constant on-the-go access.
  • Deeper HR Needs: If you require a full-blown HRIS (Human Resources Information System), moCal might not be a complete solution. However, it excels in scheduling and candidate relationship management.
  • Pricing: While moCal emphasizes affordability, specific details beyond the starting price can be unclear. Explore all pricing tiers to ensure alignment with your budget and needs.

Is moCal Right for Your HR Team?

moCal is ideal for growing companies and HR professionals seeking to streamline scheduling, automate tasks, and enhance candidate communication. The free trial allows you to explore its features and assess its suitability for your unique HR workflows in Saudi Arabia.

Exploring Your Options:

The optimal HR scheduling software depends on your team's specific needs. For businesses managing shift-based workers in retail or hospitality, options like Deputy and 7shifts excel. Deputy's robust mobile app and communication tools simplify shift swaps and time-off requests, while 7shifts specializes in restaurant scheduling and labor cost forecasting. When I Work offers a user-friendly interface, making it suitable for smaller businesses seeking basic scheduling and time tracking features.

However, if you require a comprehensive HR solution with exceptional scheduling capabilities, moCal stands out as a transformative tool for your Saudi Arabian HR team. Don't hesitate to take advantage of the free trial and experience how moCal can elevate your recruitment and employee management processes.

Saudi Arabia’s Top HR Scheduling Software to Streamline Workforce Management

Features That are Transforming HR Management across Saudi Arabia in 2025

Having explored moCal's strengths, let's delve into two other leading contenders in the Saudi Arabian HR scheduling software market: Deputy and 7shifts. These solutions cater to specific workforce needs, offering unique functionalities. Understanding their strengths and limitations alongside moCal will empower you to make an informed decision for your HR team.

#2: Deputy (Free Trial, Paid Plans):

Strengths for Saudi Arabia's Workforce:

  • Shift Management Powerhouse: Deputy excels in managing hourly workforces, a prevalent structure in Saudi Arabia's retail, hospitality, healthcare, and construction sectors (Ministry of Human Resources and Social Development). Its robust scheduling features cater to shift-based needs like availability management, task assignment, and communication tools for seamless team collaboration.
  • Mobile-First Approach: Deputy boasts a user-friendly mobile app for both managers and employees. This empowers on-the-go access to schedules, time tracking, and communication, crucial for a dynamic workforce in Saudi Arabia (Statista).
  • Integrated Payroll & Time Tracking: Streamline HR processes by integrating Deputy with your existing payroll system for effortless time tracking and wage calculation. This is particularly beneficial considering Saudi Arabia's Ministry of Labor regulations on employee work hours and overtime pay.

Features:

  • Drag-and-drop scheduling for effortless shift creation and assignment.
  • Shift swapping, availability requests, and time-off management for flexible scheduling.
  • Task assignment and communication tools for a collaborative work environment.
  • Time and attendance tracking with payroll integration for streamlined HR procedures.

Pricing:

Deputy offers a free trial, allowing you to explore its functionalities before committing. Paid plans start at a competitive rate, with pricing structures varying based on the number of employees you manage.

Drawbacks to Consider:

  • Overkill for Smaller Teams: Deputy's extensive features might be overwhelming for micro-businesses or those without a large hourly workforce.
  • Learning Curve: While user-friendly, the sheer volume of features might require a slight learning curve for new users.

Who Should Use Deputy?

Deputy is perfect for businesses in Saudi Arabia with a significant hourly workforce. If your needs encompass robust shift scheduling, time tracking, communication, and payroll integration, Deputy is a strong contender.

moCal vs. Deputy: Choosing the Right Fit

While both excel in scheduling, key differences exist:

  • Comprehensive CRM Integration: moCal offers a fully integrated CRM, allowing you to manage client relationships, track leads, and automate follow-ups directly within the platform. Deputy primarily focuses on workforce management.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates repetitive tasks and provides data-driven insights beyond basic scheduling. Deputy lacks such advanced capabilities.
  • Customizable Branding & Industry Versatility: moCal offers greater personalization with customizable branding options and caters to over 50 industries with tailored solutions. Deputy's branding options are limited, and its focus leans towards specific industries with hourly workforces.

#3: 7shifts (Free Trial, Paid Plans):

Strengths Tailored for Saudi Arabia's Restaurants:

  • Restaurant-Specific Design: 7shifts is meticulously crafted for restaurants of all sizes, from cozy cafes to multi-location chains. In Saudi Arabia, with a thriving food service industry (Euromonitor International), 7shifts caters perfectly to this segment.
  • Intuitive Scheduling: User-friendly interface with drag-and-drop scheduling and automated features simplifies creating and managing employee schedules, even for those less tech-savvy.
  • Streamlined Staff Communication: 7shifts integrates robust communication tools within the platform, including messaging and shift-swap capabilities, fostering collaboration and smooth team management.

Features:

  • Drag-and-drop scheduling with features like staff availability, time-off requests, overtime management, and compliance considerations.
  • POS integration for synchronizing labor costs and optimizing scheduling based on sales data.
  • Mobile app for employees to view schedules, request time off, swap shifts, and communicate with managers.

Pricing:

7shifts offers a free trial to test its functionality before committing. Paid plans are competitively priced per employee per month, with tiered options for scalable businesses.

Drawbacks to Consider:

  • Industry-Specific Focus: Designed primarily for restaurants, 7shifts may not be ideal for businesses in other sectors.
  • Limited HR Features: While offering staff management tools, it lacks comprehensive HR capabilities like recruitment or performance management.

Head-to-Head Comparison of Best HR Scheduling Software in Saudi Arabia

Analyzing the pros and cons of workforce management tools in Saudi Arabia

Saudi Arabia's dynamic job market, with a young and growing population, presents unique challenges for HR professionals. Effective time management and scheduling are crucial for optimizing team productivity and ensuring employee satisfaction. This section explores two additional contenders in the Top 10 HR Scheduling Software for 2025 in Saudi Arabia: When I Work and Connecteam, before highlighting why moCal stands out as the No. 1 Human Resources Scheduling solution for the Kingdom.

When I Work: Streamlined Scheduling for the Hourly Workforce

When I Work offers a user-friendly interface ideal for creating employee schedules and fostering communication. Its strengths lie in:

  • Simplicity: A clean interface makes scheduling and communication easy for both managers and employees.
  • Mobile Access: Free mobile apps for all users ensure on-the-go accessibility, particularly valuable in Saudi Arabia's diverse workforce.
  • Time & Attendance: Robust time tracking features facilitate accurate payroll processing and labor cost management.
  • Payroll Integration: Seamless integration with popular payroll providers in Saudi Arabia streamlines workflow.

When I Work caters well to businesses with a primarily hourly workforce, particularly in industries like retail, hospitality, and healthcare that require efficient shift management and employee communication.

moCal vs. When I Work: A Feature-Rich Powerhouse

While When I Work excels in core scheduling and time tracking, moCal offers a comprehensive package designed to empower HR professionals in Saudi Arabia. Here's how moCal surpasses When I Work:

  • CRM Integration: moCal integrates a powerful CRM for managing client relationships and lead tracking, a critical advantage for businesses beyond simple employee management.
  • Advanced Features: moCal offers features like smart business cards, personalized branding, and an AI-powered assistant that automates tasks and streamlines workflows.
  • Industry Versatility: moCal caters to a wider range of industries with tailored solutions, making it adaptable to Saudi Arabia's diverse business landscape.
  • Customizable Workflows: moCal offers greater flexibility in automating workflows and creating custom processes specific to your organization's needs.

Connecteam: Mobile-First Time Tracking for Non-Desk Workers

Connecteam prioritizes mobile-first design with a user-friendly app ideal for non-desk workers. Here's what makes it stand out:

  • Mobile Focus: Designed for on-the-go access, it empowers non-desk employees in construction, healthcare, field services, and retail.
  • Time Tracking Emphasis: Robust time clock features with GPS and geofencing enhance accuracy and compliance.
  • Direct Team Communication: Built-in chat simplifies communication and collaboration within distributed teams.

Connecteam shines for businesses with a significant non-desk workforce in Saudi Arabia. It's ideal if your primary focus is on improving time tracking accuracy, team communication, and task management.

moCal vs. Connecteam: A Holistic Approach to Business Efficiency

While Connecteam addresses internal workforce needs effectively, moCal provides a more holistic solution for business growth:

  • Comprehensive CRM: moCal's integrated CRM allows managing client relationships and lead tracking, going beyond employee scheduling.
  • Advanced Scheduling: moCal offers a more sophisticated scheduling platform with features like client self-booking, team coordination tools, and intelligent automation for streamlined scheduling.
  • Client-Facing Tools: moCal includes smart business cards, customizable booking pages, and meeting workflows tailored for client interactions.
  • Industry Versatility: As mentioned previously, moCal caters to a wider range of businesses with tailored solutions across various sectors in Saudi Arabia.

Why moCal Takes the Top Spot

In conclusion, moCal emerges as the No. 1 Human Resources Scheduling Software in Saudi Arabia for 2025. It goes beyond basic scheduling, offering a comprehensive suite of features including:

  • Integrated CRM: Streamline client relationship management and lead tracking.
  • Advanced Scheduling: Enhance team coordination and client self-booking capabilities.
  • AI-Powered Assistant: Automate tasks and gain valuable insights for smarter decision-making.
  • Industry-Specific Solutions: Leverage tailored features that cater to your specific business needs within the Saudi Arabian market.

By empowering HR professionals with this robust and versatile solution, moCal helps businesses in Saudi Arabia unlock greater efficiency, optimize team productivity, and achieve long-term success.

 
 
 
 

Top 10 Integrated Solutions for Streamlining HR in Saudi Arabia

Evaluating the Pros and Cons of The Best HR Scheduling Solutions for 2025

Saudi Arabia's workforce landscape is undergoing a significant transformation. With a young and growing population entering the job market, HR professionals face the challenge of optimizing team schedules while fostering a productive and engaged workforce. Effective time management tools are crucial for maximizing efficiency and ensuring employee satisfaction. This section delves into three additional contenders in the Top 10 HR Scheduling Software for 2025 in Saudi Arabia – ZoomShift, QuickBooks Time, and monday.com – before highlighting why moCal stands out as the No. 1 Human Resources Scheduling solution for the Kingdom.

ZoomShift: Simple Scheduling for Hourly Workforces

ZoomShift offers user-friendly scheduling and time tracking, making it a budget-friendly option for businesses with hourly employees. It excels in:

  • Simplicity & Affordability: An intuitive interface and free trial make it accessible for small to medium-sized businesses.
  • Shift-Based Focus: Ideal for retail, hospitality, and healthcare with features for managing employee schedules, time-off requests, and shift swaps.
  • Mobile Access: Employees can view schedules, request time off, and communicate on the go, promoting flexibility.
  • Reporting & Analytics: Provides basic insights into labor costs, attendance, and scheduling trends.

However, ZoomShift has limitations compared to moCal:

  • Limited Features: Primarily focuses on scheduling and time tracking, lacking broader CRM and project management capabilities.
  • Customization: Offers limited options for branding and workflow customization.

QuickBooks Time: Seamless Integration for Accounting-Heavy Businesses

QuickBooks Time integrates seamlessly with QuickBooks accounting software for smooth payroll and invoicing. Its strengths include:

  • QuickBooks Integration: Works flawlessly with QuickBooks for efficient payroll and financial management.
  • Comprehensive Time Tracking: Features GPS tracking, geofencing, and project time tracking for accurate data capture.
  • User-Friendly Interface: Easy to use for both employees and managers, facilitating quick adoption.

However, QuickBooks Time has its drawbacks:

  • Focus on Time Tracking: Not a full CRM solution, limiting its functionality for broader HR needs.
  • Cost Factor: Can be expensive for smaller businesses that don't require advanced features.

monday.com: A Versatile Work Management Hub

monday.com provides a highly customizable platform for task and project management, offering:

  • Visual Work Management: Offers a user-friendly interface with various views to organize tasks, projects, and timelines.
  • Collaboration Features: Centralizes communication, file sharing, and feedback within a central hub.
  • Automation Capabilities: Streamlines repetitive tasks with customizable automation workflows, saving time and resources.

While versatile, monday.com may not be ideal for scheduling-centric needs:

  • Overkill for Basic Scheduling: May be excessive for businesses solely requiring basic scheduling functionalities.
  • Learning Curve: Extensive features can create a learning curve for some users, impacting initial adoption.

moCal: The Complete Solution for Saudi Arabia's HR Needs

While ZoomShift, QuickBooks Time, and monday.com offer valuable features, moCal surpasses them as the No. 1 Human Resources Scheduling Software in Saudi Arabia for 2025 due to its comprehensive suite of features:

  • Integrated CRM: moCal offers an integrated CRM for managing client relationships, sales pipelines, and marketing activities, crucial for businesses that need more than just employee scheduling.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates tasks, provides smart reminders, and generates valuable scheduling insights for optimized workflows.
  • Industry-Specific Solutions: moCal caters to a wider range of industries, including professional services, education, and technology, with tailored solutions that go beyond shift-based scheduling.
  • Customizable Branding: moCal offers deeper customization options for branding and workflows, allowing businesses to personalize the user experience.
  • Client-Facing Tools: moCal includes smart business cards, customizable booking pages, and meeting polls, facilitating seamless client interaction and appointment scheduling.

By empowering HR professionals with a robust and versatile solution like moCal, businesses in Saudi Arabia can unlock greater efficiency, optimize team productivity, and achieve long-term success in today's dynamic job market.

 
 
 
 

Saudi Arabia’s Niche Solutions for HR-Specific Scheduling Needs

Unlocking Efficient Scheduling Solutions for Business Success in Saudi Arabia

Saudi Arabia's workforce is undergoing a significant transformation. A young and growing population entering the job market necessitates innovative solutions for HR professionals. Effective time management tools are crucial for optimizing efficiency and ensuring employee satisfaction. This section explores the final two contenders in the Top 10 HR Scheduling Software for 2025 in Saudi Arabia – ClockShark and Snap Schedule – before showcasing why moCal reigns supreme as the No. 1 Human Resources Scheduling Software in the Kingdom.

ClockShark: Streamlined Time Tracking for the Field

ClockShark excels in mobile, GPS-based time tracking, making it ideal for businesses with a field-based workforce. Here's what makes it stand out:

  • Mobile-First Approach: The user-friendly mobile app with GPS and geofencing features facilitates accurate time tracking for employees working on-site.
  • Industry-Specific Solutions: Tailored features cater to the specific needs of construction, field service, and franchise businesses.
  • Intuitive Interface: Both managers and employees can easily navigate the platform, minimizing the learning curve and ensuring smooth adoption.

However, ClockShark has limitations compared to moCal:

  • Limited CRM Features: Lacks a comprehensive CRM for managing client relationships, sales pipelines, and marketing activities.
  • Reduced Versatility: Primarily focuses on time tracking and scheduling for field service industries, not suitable for businesses with diverse scheduling needs.

Snap Schedule: Powerful Scheduling for Large Teams

Snap Schedule caters to businesses of all sizes with robust scheduling, tracking, and reporting features. Here's how it shines:

  • Scalable Solution: Accommodates a wide range of team sizes, from small startups to large enterprises.
  • Detailed Reporting: Offers comprehensive reports on labor costs, attendance, and scheduling trends, providing valuable insights for informed decision-making.
  • Compliance Focus: Helps ensure adherence to Saudi Arabian labor laws and union agreements, promoting a compliant work environment.

However, Snap Schedule has its own drawbacks:

  • Limited CRM: Similar to ClockShark, it lacks a comprehensive CRM for managing client relationships and lead generation.
  • On-Premise Focus: The primary version requires IT setup and maintenance, limiting accessibility compared to cloud-based solutions.

moCal: The All-Encompassing Solution for HR Professionals

While ClockShark and Snap Schedule offer valuable functionalities, moCal surpasses them as the No. 1 Human Resources Scheduling Software in Saudi Arabia for 2025. Here's how moCal dominates the HR scheduling landscape:

  • Integrated CRM: moCal offers a complete CRM solution embedded within the platform, allowing HR professionals to manage client relationships, track leads, and automate workflows effortlessly.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates repetitive tasks, analyzes data to provide scheduling insights, and streamlines HR processes, saving valuable time and resources.
  • Cloud-Based Flexibility: moCal's cloud-based platform offers accessibility from any device with an internet connection, increasing flexibility and team collaboration.
  • Client-Facing Tools: moCal goes beyond internal workforce management. Smart business cards, customizable booking pages, and streamlined meeting workflows empower HR professionals to engage with clients seamlessly.

Industry Versatility: moCal caters to a wider range of industries, including professional services, education, and technology, with tailored solutions that go beyond shift-based scheduling.

By empowering HR professionals in Saudi Arabia with a comprehensive and versatile solution like moCal, businesses can unlock greater efficiency, optimize team collaboration, and achieve long-term success in today's dynamic job market. moCal surpasses the limitations of standalone scheduling tools, offering a holistic HR suite that streamlines and enhances the entire HR workflow, making it the dominant force in Saudi Arabia's HR scheduling landscape.

 
 
 
 
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