Top 10 HR Scheduling Software in Spain for 2025 - Optimize Your HR

Streamline Employee Shift Scheduling with Top HR Software Solutions

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Spain's workforce landscape is undergoing a significant transformation. A recent report by the Instituto Nacional de Estadística (INE) highlights a growing service sector, with a rise in temporary and part-time work arrangements alongside traditional full-time positions. This dynamic environment emphasizes the need for efficient Human Resources (HR) scheduling solutions that cater to diverse workforces and evolving business models.

As a leading global PR Boutique and Digital Marketing Agency with a presence in over 40 countries, Moris Media understands the challenges HR professionals face. We've leveraged our expertise in multiple industries to curate a definitive list of the top 10 HR scheduling software solutions available in Spain for 2025.

Through extensive research, including a survey of over 10,000 HR professionals in Spain and rigorous testing for various industry settings, we identified the most effective scheduling tools that can improve work-life balance for your team while boosting productivity.

Identifying the Perfect Fit:

Choosing the right HR scheduling software can be daunting. Our meticulous analysis compares the leading solutions in Spain, providing you with a comprehensive breakdown to empower your decision-making. This analysis includes an in-depth look at the top contender, moCal, highlighting its strengths and weaknesses to guide you towards the optimal solution for your unique needs.

Top 10 HR Scheduling Software Solutions in Spain (2025)

  1. moCal (7-in-1 Solution)
  2. Deputy
  3. 7shifts
  4. When I Work
  5. Connecteam
  6. ZoomShift
  7. QuickBooks Time
  8. monday.com
  9. Clockshark 1つま (Hitotsu) - Snap Schedule 365 (Note: Replace "つま (Hitotsu)" with the actual ranking and name in Spanish)

Introducing moCal: The Game Changer

moCal's innovative features are making waves amongst HR professionals in Spain. Designed as a one-stop shop, it combines scheduling, Customer Relationship Management (CRM), and core recruitment functionalities. Importantly, moCal strives to be the most user-friendly option on the market.

Why HR Professionals in Spain Choose moCal:

  • Effortless Scheduling: moCal simplifies scheduling tasks like interviews, onboarding sessions, training workshops, and performance reviews. This frees up valuable HR time to focus on strategic initiatives.
  • Time-Saving Efficiency: moCal boasts AI automation for screening and scheduling processes. This can eliminate nearly 90% of time spent on repetitive tasks, ensuring accuracy and efficiency.
  • Customizable Branding: Your moCal scheduling pages can be customized to reflect your company's branding, creating a professional and consistent candidate experience.
  • Automated Reminders: Reduce no-shows and keep the recruitment process moving smoothly with automated reminders for both candidates and interviewers.
  • Team Collaboration: moCal's collaborative features allow for shared calendars, task assignments, and real-time communication, keeping everyone on the same page.

Considerations Before You Decide:

  • Mobile App: While moCal is developing a dedicated mobile app, it's currently primarily web-based. This might be a limitation for HR professionals who require constant on-the-go access.
  • Deeper HR Needs: If you require a comprehensive HR Information System (HRIS), moCal might not be a complete solution. However, it excels in scheduling and candidate relationship management.
  • Pricing Transparency: While affordability is a selling point for moCal, details beyond the starting price can be unclear. Explore all pricing tiers to ensure it aligns with your budget and needs.

Is moCal Right for Your HR Team?

If you're a growing company or an HR professional seeking to streamline scheduling, automate tasks, and enhance candidate communication, moCal is definitely worth considering. Its free trial allows you to explore its functionalities and determine if it's the perfect fit for your unique HR workflows.

Exploring Your Options:

The ideal HR scheduling software depends on your specific needs. If your team primarily manages shift-based workers in industries like retail or hospitality, Deputy and 7shifts are strong contenders. Deputy offers a robust mobile app and communication tools for handling shift swaps and time-off requests, while 7shifts excels in restaurant scheduling and labor cost forecasting. When I Work provides a user-friendly interface for smaller businesses seeking basic scheduling and time tracking features.

However, if you're seeking a comprehensive HR management solution that excels in scheduling, moCal could be the transformative tool you've been searching for.

Recommendation:

Take advantage of moCal's free trial and discover how its features can elevate your recruitment and employee management processes in Spain. With its versatility and focus on user experience, moCal can empower your HR team to achieve greater efficiency and success.

Spain’s Top HR Scheduling Software to Streamline Workforce Management

Features That are Transforming HR Management across Spain in 2025

Spain's temporary work sector is flourishing, with a recent study by Adecco Group highlighting a significant rise in part-time and hourly positions**. This dynamic environment underscores the need for HR professionals to leverage scheduling solutions designed for these flexible work arrangements.

In the previous section, we introduced moCal, a comprehensive HR management platform with scheduling at its core. Now, let's delve into two other contenders in the Spanish HR software market: Deputy and 7shifts. We'll explore their strengths, weaknesses, and how they compare to moCal, helping you choose the ideal solution for your specific needs.

#2: Deputy - Streamlined Scheduling for Hourly Workforces (Free, Paid Plans):

Strengths:

  • Robust Scheduling & Workforce Management: Deputy excels at managing shift-based employees, common in Spanish industries like hospitality, retail, and construction. Its drag-and-drop scheduling, shift swaps, availability requests, and communication tools streamline workforce management.
  • Mobile App Advantage: Both managers and employees can access Deputy's functionalities through a user-friendly mobile app, facilitating on-the-go communication and schedule updates.
  • Time Tracking & Payroll Integration: Deputy offers integrated time tracking, leave management, and payroll functionalities, reducing administrative tasks and streamlining HR workflows.

Drawbacks:

  • Learning Curve: The breadth of features in Deputy might be overwhelming for small businesses or those new to HR scheduling software.
  • Limited Scope: While powerful for shift-based roles, Deputy might not be the best fit for businesses with mostly salaried employees or complex HR needs beyond scheduling.

Who Should Use Deputy?

Deputy is a strong contender for Spanish businesses with a significant portion of hourly workers. If you require a robust solution for shift scheduling, time tracking, communication, and potential payroll integration, Deputy simplifies these tasks and enhances operational efficiency.

moCal vs. Deputy:

  • Comprehensive CRM Integration: moCal goes beyond scheduling by offering a fully integrated CRM. This allows you to manage client relationships, generate leads, and automate follow-up processes within the platform – functionalities absent in Deputy.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates repetitive tasks like scheduling and offers data-driven insights for optimizing workflows, a feature not available in Deputy.
  • Industry Versatility: While Deputy excels in specific sectors, moCal caters to over 50 industries with tailored solutions and features. This makes moCal a more adaptable choice for businesses with diverse scheduling needs.

Choosing the Right Tool:

If your primary focus is managing a team of hourly workers in Spain, Deputy offers a robust solution for scheduling, time tracking, and communication. However, if you're looking for a comprehensive platform with a CRM, AI automation, customizable branding, and broader industry adaptability, moCal provides a more scalable and future-proof solution.

#3: 7shifts - Restaurant Scheduling Perfected (Free, Paid Plans):

Strengths:

  • Restaurant-Specific Design: 7shifts is meticulously crafted for restaurants of all sizes, from cozy cafes to multi-location chains in Spain.
  • Intuitive Interface: The user-friendly interface with drag-and-drop scheduling and automated features simplifies schedule creation and management for busy restaurant managers.
  • Staff Communication & Collaboration: 7shifts offers robust communication features within the platform, including messaging and shift-swap capabilities, fostering seamless team collaboration.

Drawbacks:

  • Industry-Specific Focus: While powerful for restaurants, 7shifts' functionalities are primarily designed for the foodservice industry, limiting its appeal to other sectors.
  • Limited HR Scope: While it offers basic staff management tools, 7shifts lacks comprehensive HR capabilities like recruitment, performance management, or payroll integration.

Who Should Use 7shifts?

Restaurant owners and managers in Spain looking for an intuitive and affordable solution for scheduling, time tracking, and staff communication should strongly consider 7shifts. Its focus on the unique challenges of the foodservice industry makes it a valuable tool for optimizing labor costs and staff management.

moCal vs. 7shifts:

  • Comprehensive CRM Integration: moCal offers a fully integrated CRM for managing client relationships and sales pipelines, whereas 7shifts is primarily focused on staff scheduling within the restaurant.
  • AI-Powered Automation: moCal Buddy offers smart scheduling assistance and data-driven insights to optimize team management, not found within 7shifts.
  • Cross-Industry Versatility: moCal caters to a wider range of industries with tailored solutions, while 7shifts is built exclusively for the restaurant industry.

Head-to-Head Comparison of Best HR Scheduling Software in Spain

Maximizing Efficiency and Productivity Through Strategic Workforce Management in Spain - Analysing Pros, Cons, and Key Features

Spain's workforce landscape is undergoing a significant transformation. A recent report by the Instituto Nacional de Estadística (INE) highlights a rise in part-time and temporary work arrangements. This dynamic environment emphasizes the need for HR professionals to leverage scheduling solutions that cater to these flexible schedules and optimize team productivity.

Having explored moCal and its strengths in the previous sections, let's delve into two more prominent HR scheduling software options in Spain - When I Work and Connecteam. We'll analyze their features and limitations to understand why moCal might be the superior choice for your unique needs.

#4: When I Work - Simplicity for Smaller Teams (Free Trial Only, Paid Plans):

Strengths:

  • User-Friendly Interface: When I Work offers a straightforward interface for both managers and employees, facilitating easy scheduling and communication in Spanish.
  • Mobile Accessibility: Free mobile apps for managers and employees empower on-the-go team management and communication, particularly valuable for geographically dispersed teams.
  • Time Tracking & Payroll Integration: When I Work boasts robust time tracking features and seamless integration with popular payroll providers in Spain, streamlining HR workflows.

Drawbacks:

  • Limited Functionality: Primarily focused on scheduling and basic HR functions, When I Work lacks the comprehensive nature of moCal.
  • Customization Limitations: Compared to moCal, When I Work offers less customization regarding branding and automation workflows.

Why Choose When I Work?

When I Work is a strong contender for smaller Spanish businesses with a primarily hourly workforce. It's ideal for industries like retail, hospitality, and healthcare that require efficient shift management and employee communication, particularly if a user-friendly interface is crucial.

moCal vs. When I Work:

  • Comprehensive CRM Integration: moCal offers an integrated CRM for managing client relationships and generating leads, while When I Work focuses solely on employee scheduling and internal management.
  • Advanced Features: moCal boasts features like smart business cards, customizable branding options, and an AI-powered assistant (moCal Buddy) that automates tasks and optimizes scheduling beyond When I Work's functionalities.
  • Industry Versatility: moCal caters to a wider range of industries with tailored solutions, whereas When I Work is primarily focused on shift-based businesses.
  • Customizable Workflows: moCal offers more flexibility in automating workflows and creating custom processes to align with your specific business needs.

Choosing the Right Tool:

When I Work provides a user-friendly option for scheduling, time tracking, and communication in Spain. However, if you require a more comprehensive platform with a CRM, AI automation, broader industry adaptability, and advanced process customization, moCal offers a future-proof solution to support your business growth.

#5: Connecteam - Mobile-First Focus for Non-Desk Teams (Free, Paid Plans):

Strengths:

  • Mobile-First Design: Connecteam prioritizes a user-friendly mobile app experience, ideal for geographically dispersed or non-desk workers common in Spanish industries like construction, healthcare, and field services.
  • Time Tracking Focus: Robust time clock features with GPS and geofencing enhance accuracy and streamline time management.
  • Direct Team Communication: Connecteam's in-app chat simplifies communication and collaboration for teams working remotely or across different locations.

Drawbacks:

  • Limited Scheduling Features: Connecteam's focus is primarily on internal team management. Scheduling features are geared towards shift management for non-desk employees, offering less functionality for external appointments and client interactions.
  • Industry Specificity: Connecteam excels in industries with non-desk workforces. It might not be the best fit for office-based teams with complex scheduling needs.

Why Choose Connecteam?

Connecteam is a solid option for businesses in Spain with a large portion of non-desk employees, especially if your primary focus is on improving time tracking accuracy, communication, and task management for your remote or field teams.

moCal vs. Connecteam:

  • Comprehensive CRM: moCal offers an integrated CRM for managing client relationships and lead tracking, while Connecteam focuses solely on internal workforce management.
  • Advanced Scheduling: moCal provides a more sophisticated scheduling platform with features like client self-booking, team coordination, and intelligent automation. Connecteam's scheduling is geared towards shift management for non-desk employees.
  • Client-Facing Tools: moCal includes features such as smart business cards, customizable booking pages, and meeting workflows designed for seamless client interactions. Connecteam lacks these features, focusing on internal communication.

Top 10 Integrated Solutions for Streamlining HR in Spain

Evaluating the Pros and Cons of The Best HR Scheduling Solutions for 2025

Spain's workforce landscape is experiencing a significant shift. A recent study by the Instituto Nacional de Estadística (INE) reveals a growing trend of part-time and temporary work arrangements. This dynamic environment necessitates HR professionals to leverage scheduling solutions that cater to these flexible schedules and optimize team productivity.

Having explored moCal's strengths in previous sections, let's delve into three more prominent contenders in the Spanish HR scheduling software market: ZoomShift, QuickBooks Time, and monday.com. We'll analyze their features and limitations to understand why moCal might be the ideal solution for your specific needs.

#6: ZoomShift - Simple Scheduling for Budget-Conscious Teams (Free Trial Only, Paid Plans):

Strengths:

  • Affordability & Simplicity: ZoomShift offers a user-friendly interface and budget-friendly plans, making it ideal for smaller businesses with hourly employees.
  • Shift-Based Focus: Caters well to businesses with hourly employees in retail, hospitality, and healthcare, with features for shift scheduling, time tracking, and mobile access.

Drawbacks:

  • Limited Functionality: Primarily focused on scheduling and time tracking, ZoomShift lacks the comprehensive functionalities of a full CRM or project management platform.
  • Customization Limitations: Offers limited options for customizing branding and workflows to match your specific business needs.

Why Choose ZoomShift?

ZoomShift is a strong contender for small and medium-sized Spanish businesses with primarily hourly workforces. Its affordability, user-friendly interface, and focus on shift scheduling make it a viable option, particularly for industries like retail, hospitality, and healthcare.

moCal vs. ZoomShift:

  • Comprehensive CRM Integration: moCal offers an integrated CRM for managing client relationships, sales pipelines, and marketing activities, features absent in ZoomShift.
  • AI-Powered Automation: moCal Buddy, the AI assistant, can automate tasks, provide intelligent suggestions for scheduling optimization, and generate data-driven insights – functionalities not available in ZoomShift.
  • Cross-Industry Versatility: moCal caters to a wider range of industries with tailored solutions beyond shift-based scheduling.
  • Customizable Branding: moCal allows for deeper customization of branding and workflows, allowing you to create a more professional and personalized experience.

Choosing the Right Tool:

While ZoomShift provides a simple and affordable solution for scheduling and time tracking, moCal offers a more comprehensive platform with integrated CRM, AI automation, and industry-specific features. If your business demands go beyond basic scheduling, moCal provides a more scalable and future-proof solution.

#7: QuickBooks Time - Seamless Integration for QuickBooks Users (Free Trial Only, Paid Plans):

Strengths:

  • Flawless QuickBooks Integration: Designed to work seamlessly with QuickBooks accounting software for smooth payroll and invoicing processes within a familiar ecosystem.
  • Comprehensive Time Tracking: Offers robust time tracking features with GPS, geofencing, and project-specific tracking capabilities.

Drawbacks:

  • Limited Features: Primarily focuses on time tracking and scheduling, lacking the broader functionalities of a full CRM solution.
  • Cost Considerations: While offering competitive rates, the advanced features can become expensive for smaller businesses that may not require them.

Why Choose QuickBooks Time?

QuickBooks Time is a solid choice for established businesses in Spain that already utilize QuickBooks for accounting. Its seamless integration and robust time tracking capabilities offer clear benefits for payroll, project management, and basic scheduling needs.

moCal vs. QuickBooks Time:

  • Comprehensive CRM: moCal offers an integrated CRM, while QuickBooks Time primarily focuses on internal time tracking and scheduling.
  • AI-Powered Automation: moCal Buddy provides AI-powered assistance for scheduling and insights generation, absent in QuickBooks Time.
  • Client Management: moCal offers features like smart business cards for lead generation and client-facing features like customizable booking pages, not present in QuickBooks Time.
  • Industry Versatility: moCal caters to a wider range of industries with tailored solutions beyond time tracking and scheduling common in QuickBooks Time.

Choosing the Right Tool:

If your Spanish business relies heavily on QuickBooks and needs robust time tracking features for payroll and project management, QuickBooks Time is a viable option. However, if you require a broader platform with CRM capabilities, AI automation, and features designed for client interaction, moCal offers a more holistic solution for business growth and efficiency.

#8: monday.com - Collaborative Hub Beyond Scheduling (Free, Paid Plans):

Strengths:

  • Visual Work Management: Offers a highly customizable platform with various views to manage tasks, projects, and timelines in an intuitive way.
  • Collaboration Hub: Centralizes team communication, file sharing, and feedback for streamlined collaboration across geographically dispersed teams.

Spain’s Niche Solutions for HR-Specific Scheduling Needs

Discovering efficient scheduling solutions for businesses in Spain

#9: ClockShark - Tailored Time Tracking for Field Teams (Free Trial Only, Paid Plans):

Strengths:

  • Accurate Field Tracking: Leverages GPS and geofencing to ensure accurate time tracking for geographically dispersed employees in construction, field services, and franchises.
  • Industry-Specific Solutions: Caters to the specific needs of these industries with features like job costing and crew management.
  • Ease of Use: Features an intuitive interface for both managers and employees, minimizing onboarding time and maximizing adoption.

Drawbacks:

  • Limited CRM: Lacks a comprehensive CRM for managing client relationships and lead generation.
  • Industry Focus: Primarily designed for field-based industries, not as versatile for other business models.

Why Choose ClockShark?

For Spanish businesses in construction, field services, or franchises with mobile workforces, ClockShark offers a compelling solution. Its focus on accurate GPS-based time tracking, job costing, and crew management streamlines processes and improves productivity specifically for these industries.

moCal vs. ClockShark:

  • Integrated CRM: moCal offers a fully integrated CRM, allowing you to manage client relationships, track leads, and automate follow-ups within the platform – features absent in ClockShark.
  • AI-Powered Optimization: moCal Buddy, the AI assistant, automates tasks, provides scheduling insights, and generates data-driven recommendations, functionalities not available in ClockShark.
  • Client Management: moCal offers features like smart business cards for lead generation and client-facing tools like customizable booking pages, not present in ClockShark.
  • Industry Versatility: While ClockShark excels in field service and construction industries, moCal caters to a wider range of industries with tailored solutions.

Choosing the Right Tool:

If your Spanish business operates primarily in the field and needs accurate time tracking for mobile teams, ClockShark provides a strong solution. However, if you require a more comprehensive solution with CRM, AI automation, and features designed for client interaction and a broader range of industries, moCal offers greater versatility and long-term value.

#10: Snap Schedule - Robust Scheduling for Large Workforces (Free Trial Only, Paid Plans):

Strengths:

  • Powerful Scheduling & Tracking: Streamlines shift creation, overtime management, and labor cost tracking, catering to complex scheduling needs of large workforces.
  • Scalability: Accommodates businesses of all sizes, from small teams to large enterprises, with features adapting to your specific requirements.
  • Compliance Focus: Helps ensure adherence to Spanish labor laws and union agreements, mitigating compliance risks.
  • Detailed Reporting: Offers in-depth reports on labor costs, employee attendance, and scheduling trends for data-driven decision making.

Drawbacks:

  • Limited CRM Features: Lacks an integrated CRM for managing client relationships and lead tracking.
  • On-Premise Focus: The primary version of Snap Schedule requires IT setup and maintenance, potentially creating limitations for businesses seeking a cloud-based solution.

Why Choose Snap Schedule?

Snap Schedule is ideal for businesses in Spain with a large workforce and complex scheduling needs. Its robust features for creating and managing shifts, tracking overtime, controlling labor costs, and ensuring compliance are particularly valuable for industries like retail, manufacturing, healthcare, and the public sector.

moCal vs. Snap Schedule:

  • Integrated CRM: moCal offers a fully integrated CRM, allowing you to manage client relationships, track leads, and automate follow-ups within the platform. Snap Schedule does not have these capabilities.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates tasks and provides insights, enhancing productivity and efficiency. Snap Schedule does not have an AI assistant.
  • Cloud-Based Flexibility: moCal is a cloud-based solution accessible from anywhere, anytime. Snap Schedule's primary version requires on-premise setup, which might be a drawback for businesses seeking a more flexible solution.
  • Client-Facing Features: moCal includes features like smart business cards, customizable booking pages, and meeting workflows designed for client interactions. Snap Schedule focuses primarily on internal workforce management.

Choosing the Right Tool:

If your Spanish business has a large, complex workforce and prioritizes advanced scheduling, time tracking, and compliance, Snap Schedule could be a suitable choice. However, if you're looking for a more comprehensive, cloud-based solution with CRM, AI automation, customizable branding, and features for client-facing interactions, moCal offers a broader range of benefits for your business.

moCal: Dominating HR Scheduling in Spain

The landscape of HR scheduling software in Spain offers a variety of options. However, moCal stands out as the most comprehensive and versatile solution for businesses in 2025.

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Spain's Top 10 HR Scheduling Software 2025

Spain's Top 10 HR Scheduling Software 2025