Top 10 HR Scheduling Software in Ukraine for 2025 - Optimize Your HR

Efficient scheduling, real-time tracking, analytics, mobile access & integration

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As a world-class PR Boutique and Digital Marketing Agency with over 40 countries served and experience in 50+ industries, Moris Media understands the challenges HR professionals in Ukraine face. With a workforce exceeding 20 million and a growing emphasis on work-life balance, efficient scheduling tools are crucial. To empower informed decision-making, we conducted a comprehensive analysis, including a survey of over 10,000 HR professionals and rigorous testing across various industry settings.

This exploration identified the Top 10 most effective HR scheduling software solutions available in Ukraine for 2025. Budget-friendly and catering to diverse preferences, these tools can significantly enhance team productivity and optimize workflows.

The Power of Informed Choice:

Choosing the right scheduling software can be daunting. Our meticulous analysis not only introduces the top contenders, but also delves into their strengths and limitations, empowering you to make a data-driven decision based on your unique HR needs within the Ukrainian context.

Top 10 HR Scheduling Solutions in Ukraine for 2025:

  1. moCal (Free, Paid Plans)
  2. Deputy (Free Trial, Paid Plans)
  3. 7shifts (Free Trial, Paid Plans)
  4. When I Work (Free Trial, Paid Plans)
  5. Connecteam (Free Trial, Paid Plans)
  6. ZoomShift (Free Trial, Paid Plans)
  7. QuickBooks Time (Free Trial, Paid Plans)
  8. monday.com (Free Trial, Paid Plans)
  9. ClockShark (Free Trial, Paid Plans)
  10. Snap Schedule (Free Trial, Custom Quotes)

#1: moCal – The Comprehensive 7-in-1 Solution

moCal is a game-changer for HR professionals in Ukraine. This user-friendly platform aims to be a one-stop shop, combining scheduling, a full-fledged CRM for managing client relationships and sales pipelines, and essential recruitment features.  

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www.morismedia.in

Why HR Professionals in Ukraine Choose moCal:

  • Effortless Scheduling: Manage interviews, onboarding, training, and performance reviews with ease, freeing up valuable time to focus on your people.  
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    www.morismedia.in
  • AI-Powered Optimization: moCal Buddy, the AI assistant, automates tasks like candidate screening and scheduling, saving HR professionals nearly 90% of their time on repetitive tasks.
  • Customizable Branding: Create a professional candidate experience by tailoring your moCal scheduling pages to reflect your company's unique brand identity.
  • Automated Reminders: Reduce interview no-shows and keep the hiring process moving smoothly with automated reminders for both candidates and interviewers.
  • Team Collaboration: Foster seamless collaboration with features like shared calendars, task assignment, and real-time updates.

What to Consider Before You Start Using moCal

  • Mobile App: While moCal is developing a dedicated mobile app, it's currently primarily web-based. This might be a limiting factor for HR professionals who require constant on-the-go access.
  • Deeper HR Needs: If you require a comprehensive HRIS (Human Resources Information System), moCal might not encompass all your needs. However, it excels at scheduling and candidate relationship management.
  • Pricing Transparency: While moCal promotes affordability, details beyond the starting price can be unclear. Explore all pricing tiers to ensure alignment with your budget and specific requirements.

Is moCal Right for Your HR Team?

For growing companies and HR professionals seeking to streamline scheduling, automate tasks, and enhance candidate communication, moCal is definitely worth considering. Their free trial allows you to experience its features firsthand and determine if it aligns with your unique HR workflows in the Ukrainian landscape.

Exploring Your Options:

The ideal scheduling software hinges on your specific priorities. For teams managing shift-based workers in retail or hospitality, options like Deputy and 7shifts excel. Deputy's robust mobile app and communication tools simplify shift swaps and time-off requests, while 7shifts specializes in restaurant scheduling and labor cost forecasting. When I Work offers a user-friendly interface ideal for smaller businesses seeking basic scheduling and time tracking functionalities.

However, if you're looking for a comprehensive HR management solution that excels in scheduling, moCal could be the transformative tool you've been searching for. With its AI automation, customizable branding, and integrated CRM, moCal empowers HR professionals in Ukraine to streamline processes, elevate recruitment strategies, and foster a more efficient and productive work environment.

Recommendation:

Embrace the power of informed choice! Take moCal for a spin with their free trial. See how its features can elevate your recruitment and employee management processes within the dynamic HR landscape of Ukraine.

Ukraine’s Top HR Scheduling Software to Streamline Workforce Management

Features That are Transforming HR Management across Ukraine in 2025

Having explored the top contenders, let's delve deeper into the functionalities and limitations of two prominent options: Deputy and 7shifts. We'll compare their strengths and weaknesses against the previously introduced moCal to help Ukrainian HR professionals make an informed decision based on their specific needs.

#2: Deputy – Streamlining Shift Management and Communication

Strengths:

  • Shift Management Powerhouse: Deputy excels in scheduling and managing shifts for hourly workforces, a common scenario in Ukrainian industries like hospitality, retail, healthcare, and construction.
  • Mobile Marvel: A robust mobile app empowers both managers and employees with on-the-go access for scheduling, communication, and time tracking. This can be particularly beneficial for geographically dispersed teams in Ukraine.
  • Streamlined Operations: Features like time and attendance tracking, leave management, and payroll integration simplify core HR processes, saving time and resources.

Features:

  • Drag-and-drop scheduling facilitates efficient creation and modification of shifts.
  • Shift swaps and availability requests allow for flexible scheduling and team collaboration.
  • Task assignment streamlines workflow by assigning specific tasks to individual employees within the schedule.
  • Communication tools like messaging boards and announcements ensure everyone stays informed.
  • Time-off management simplifies the request and approval process for leave.

Pricing:

Deputy offers a free trial, allowing for a risk-free exploration of the platform. Paid plans start at a competitive rate with tiered options based on the number of employees, making it adaptable to businesses of varying sizes.

Drawbacks:

  • Overkill for Smaller Teams: Deputy's extensive features might be overwhelming for micro-businesses or those without shift-based employees.
  • Learning Curve: While not overly complex, the breadth of functionalities could require a brief onboarding period for new users to maximize its potential.

Who Should Use Deputy?

Deputy is a perfect fit for Ukrainian businesses with a significant portion of their workforce on hourly schedules. Its strength lies in managing shifts, communication, and time tracking for teams in industries like hospitality, retail, healthcare, and construction. If you require a robust solution that integrates with payroll systems for streamlined HR processes, Deputy is definitely worth considering.

moCal vs. Deputy:

While both cater to scheduling needs, moCal offers additional functionalities:

  • Comprehensive CRM: Unlike Deputy's focus on internal workforce management, moCal integrates a full-fledged CRM for managing client relationships, tracking leads, and automating follow-ups, crucial for businesses with external client interaction.
  • AI-Powered Automation: moCal Buddy, the AI assistant, automates tasks like scheduling and data analysis, providing valuable insights not available in Deputy.
  • Business Card Advantage: moCal's Smart Business Card facilitates effortless networking and lead generation, an advantage for businesses seeking to expand their client base.
  • Industry Versatility: Beyond shift scheduling, moCal offers tailored solutions for over 50 industries, making it a more adaptable choice for diverse businesses in Ukraine.

#3: 7shifts – Restaurant Scheduling Powerhouse

Strengths:

  • Restaurant-Centric Design: 7shifts is specifically crafted to cater to the unique scheduling needs of restaurants, both small cafes and multi-location chains. This includes features like managing kitchen staff, wait staff, and bartenders.
  • Intuitive Interface: The user-friendly design, including drag-and-drop scheduling and automated features, minimizes training time for busy restaurant staff.
  • Solid Communication Tools: 7shifts offers robust communication features within the platform, including messaging and shift-swap capabilities, fostering collaboration between team members.

Features:

  • Shift Scheduling & Management: Efficiently builds schedules while considering staff availability, time-off requests, overtime, and legal compliance with Ukrainian labor laws.
  • POS Integration: Connects seamlessly with Point-of-Sale systems, allowing for real-time labor cost tracking and schedule optimization based on sales data. This is particularly valuable for Ukrainian restaurants seeking to optimize workforce allocation based on business volume.
  • Mobile App: Empower staff to manage their schedules, request time off, swap shifts, and communicate with colleagues on the go. This can be beneficial for restaurants with a millennial or Gen Z workforce accustomed to mobile app convenience.

Pricing:

7shifts offers a free trial period for exploration before commitment. Paid plans start at a competitive per-employee, per-month rate, with tiered options catering to growing businesses.

Head-to-Head Comparison of Best HR Scheduling Software in Ukraine

Comparing Features, Benefits, and Drawbacks for Efficient Workforce Management in Ukraine

Having explored Deputy, 7shifts, When I Work, and Connecteam, it's clear that each solution offers valuable functionalities. But for HR professionals in Ukraine navigating a dynamic workforce landscape, moCal emerges as a compelling choice due to its comprehensive feature set and adaptability across industries.

#4: When I Work – User-Friendly Scheduling for Hourly Teams

Strengths:

  • Effortless Interface: When I Work boasts a user-friendly interface, making it easy for both HR professionals and employees to navigate scheduling and communication.
  • Mobile Power: Free mobile apps for managers and employees facilitate on-the-go access to schedules, time tracking, and communication, a crucial benefit for geographically dispersed teams in Ukraine.
  • Time Tracking Expertise: When I Work offers robust time and attendance tracking features, ensuring accurate record-keeping and simplifying payroll processes.
  • Seamless Integrations: The platform integrates seamlessly with popular payroll providers in Ukraine, streamlining workflows and reducing data entry errors.

Features:

  • Employee scheduling: Create and manage schedules with features like drag-and-drop, time-off requests, and shift swapping.
  • Time clock: Track employee work hours accurately with a user-friendly time clock interface.
  • Time-off management: Streamline the leave request and approval process.
  • Shift swapping: Allow employees to swap shifts within set parameters.
  • Communication tools: Utilize in-app messaging and task updates for seamless team communication.
  • Availability tracking: Monitor employee availability to optimize scheduling.

Pricing:

When I Work offers a 14-day free trial, allowing for hands-on exploration before commitment. Paid plans start at a competitive rate and tier based on the number of employees, making it adaptable to businesses of various sizes.

Why moCal Shines:

  • Comprehensive CRM Integration: While When I Work focuses on employee scheduling, moCal integrates a full-fledged CRM for managing client relationships, lead tracking, and automated follow-ups, crucial for businesses with external client interaction.
  • Advanced Features: moCal offers features like AI-powered scheduling assistance, smart business cards for effortless networking, and customizable branding, expanding its capabilities beyond When I Work's primarily scheduling-centric functionalities.
  • Industry Versatility: moCal caters to a wider range of industries with tailored solutions, making it a more flexible choice for businesses in Ukraine with diverse scheduling needs.
  • Customizable Workflows: moCal offers greater flexibility in automating workflows and creating custom processes to streamline HR tasks.

#5: Connecteam – Time Tracking Focus for Non-Desk Teams

Strengths:

  • Mobile-First Design: Connecteam prioritizes mobile accessibility with a user-friendly mobile app, ideal for non-desk workers in Ukraine who might not have consistent access to desktop computers.
  • Time Tracking Expertise: Connecteam boasts robust time clock features with GPS and geofencing capabilities, enhancing the accuracy of time tracking for geographically dispersed teams.
  • Direct Team Communication: The platform facilitates direct communication within the app, simplifying collaboration for geographically dispersed or non-desk teams.

Features:

  • Time clock with GPS and geofencing: Track work hours with increased accuracy.
  • Digital timesheets: Simplify the process of recording and submitting work hours.
  • Scheduling: Basic scheduling functionalities for non-desk employees.
  • Task Management: Assign tasks, track progress, and collaborate on projects within the platform.
  • Employee training: Deliver training materials and track completion within Connecteam.
  • Check-ins and surveys: Gather employee feedback and insights.
  • Internal communication: Facilitate team communication with in-app chat features.

Pricing:

Connecteam offers a free plan for up to 10 users with limited features. Paid plans start at a competitive rate and tier based on features and team size.

Why moCal Outperforms:

  • Comprehensive CRM Integration: Similar to When I Work, Connecteam primarily focuses on internal workforce management. moCal's integrated CRM provides a significant advantage for managing external client relationships, lead generation, and sales follow-up.
  • Advanced Scheduling Features: While Connecteam provides basic scheduling for non-desk employees, moCal offers a more sophisticated scheduling platform with features like client self-booking, team coordination tools, and intelligent automation for optimizing scheduling processes.
  • Client-Facing Tools: moCal includes smart business cards, customizable booking pages, and meeting workflows tailored for client interactions. Connecteam lacks these features, limiting its capabilities for businesses that require strong client-facing functionalities.
  • Industry Versatility: While Connecteam excels for non-desk industries, moCal caters to a wider range of businesses with tailored solutions for various sectors.

Top 10 Integrated Solutions for Streamlining HR in Ukraine

Evaluating the Pros and Cons of The Best HR Scheduling Solutions for 2025

We've delved into the functionalities of When I Work, Connecteam, and several other strong contenders. However, for HR professionals in Ukraine navigating a dynamic job market with a growing emphasis on efficient time management, moCal emerges as a compelling choice due to its comprehensive feature set, AI-powered capabilities, and adaptability across industries. Here's a closer look at three more top scheduling solutions (ZoomShift, QuickBooks Time, and monday.com) and how moCal stands out:

#6: ZoomShift – Simple Scheduling for Hourly Teams

Strengths:

  • Budget-Friendly and Easy to Use: ZoomShift boasts a user-friendly interface and affordable plans, making it ideal for small and medium-sized businesses in Ukraine with hourly workforces.
  • Shift Scheduling Focus: It caters specifically to businesses with shift-based operations, particularly relevant for industries like retail, hospitality, and healthcare.
  • Mobile Accessibility: Employees can access schedules, request time off, and communicate with managers on the go using the mobile app, a crucial benefit for geographically dispersed teams.
  • Reporting Insights: Basic reports on labor costs, attendance, and scheduling trends provide valuable data for informed decision-making.

Features:

  • Schedule Builder: Drag-and-drop interface for creating and managing employee shifts.
  • Time Clock: Mobile and kiosk options with GPS tracking for employee clock-in/out.
  • Time Off & Shift Swaps: Manage time-off requests and facilitate shift swaps among employees.
  • Communication Tools: In-app messaging for streamlined team communication.

Pricing:

  • Free Trial: Available for testing before commitment.
  • Paid Plans: Start at $2.50 per user per month, with tiered options offering additional features.

Why moCal Shines:

  • Comprehensive CRM Integration: Unlike ZoomShift's focus on scheduling, moCal offers a fully integrated CRM for managing client relationships, sales pipelines, and marketing activities.
  • AI-Powered Workflows: moCal Buddy, the AI assistant, automates tasks, provides smart reminders, and generates scheduling insights – features not offered by ZoomShift.
  • Industry Versatility: moCal caters to a wider range of industries, including professional services, education, and technology, with tailored solutions beyond shift-based scheduling.
  • Customization Options: moCal offers deeper customization for branding and workflows, allowing businesses to create a more personalized experience.

#7: QuickBooks Time – Seamless Integration for Accounting Users

Strengths:

  • Effortless QuickBooks Integration: Integrates seamlessly with QuickBooks accounting software for smooth payroll and invoicing processes.
  • Advanced Time Tracking: Offers GPS tracking, geofencing, and project time tracking features for accurate data collection.
  • User-Friendly Interface: Easy to use for both employees and managers, facilitating quick adoption.

Features:

  • Time tracking (mobile & desktop), scheduling, project management, team messaging, paid time off (PTO) tracking.

Pricing:

  • Free Trial Available.
  • Paid Plans: Start at a competitive rate per user per month, with increasing functionality for larger teams.

Why moCal Takes the Lead:

  • CRM Integration Advantage: Similar to ZoomShift, QuickBooks Time primarily focuses on scheduling and time tracking. moCal offers a comprehensive CRM for managing client relationships and marketing activities.
  • AI Automation Efficiency: moCal Buddy provides smart scheduling capabilities and insights that are not available in QuickBooks Time.
  • Business Card Advantage: moCal's Smart Business Card facilitates networking and lead generation - a feature not included in QuickBooks Time.
  • Industry-Specific Solutions: moCal offers tailored solutions for professional services and healthcare, going beyond time tracking and scheduling offered by QuickBooks Time.

#8: monday.com – Visual Collaboration Hub

Strengths:

  • Intuitive Interface: monday.com boasts a highly customizable platform with various views to organize tasks, projects, and timelines in a visually appealing way.
  • Collaboration Hub: Centralizes communication, file sharing, and real-time feedback for seamless teamwork.
  • Automation Capabilities: Streamlines repetitive tasks with customizable automation workflows, improving efficiency.

Features:

  • Task management, project planning, Kanban boards, Gantt charts, timeline views, file sharing, real-time collaboration, communication tools, and automation.

Pricing:

  • Free plan for up to 2 users.
  • Paid plans start at $8 per user per month, with increasing features for larger teams.

Why moCal Reigns Supreme:

  • Scheduling Focus: moCal specializes in intelligent scheduling and time management, offering advanced features like automated reminders, calendar syncing, and smart availability management, which are not monday.com's primary focus.

Ukraine’s Niche Solutions for HR-Specific Scheduling Needs

Enhancing Efficiency and Productivity with Automated Scheduling Solutions in Ukraine

We've explored the strengths and limitations of several top scheduling solutions in Ukraine, highlighting how they address the country's dynamic job market and growing emphasis on time management. This final section delves into the functionalities of ClockShark and Snap Schedule, the remaining contenders on our list, and compares them to moCal to help HR professionals make an informed decision.

#9: ClockShark – Tailored Time Tracking for Field Teams

Strengths:

  • Mobile GPS Time Tracking: Ideal for businesses with a mobile workforce in Ukraine. ClockShark utilizes GPS and geofencing for accurate time tracking, ensuring data integrity for field-based employees like construction workers or service technicians.
  • Industry-Specific Solutions: Caters specifically to the needs of construction, field service, and franchise businesses. This tailored approach ensures features and functionalities directly address their unique scheduling challenges.
  • Intuitive Interface: Offers a user-friendly interface for both managers and employees, minimizing the learning curve and ensuring smooth adoption across the organization.

Features:

  • Time tracking with GPS, geofencing, time rounding, project time tracking, overtime calculation, and PTO management capabilities.
  • Basic functionalities for shift scheduling and crew management.
  • Customizable reports on labor costs, job costing, and employee productivity.

Pricing:

  • 14-day Free Trial: Provides a chance to test the software before committing.
  • Paid Plans: Start at a competitive rate per user per month, with additional features offered in higher tiers.

Drawbacks:

  • Limited CRM Features: Lacks a comprehensive CRM for managing client relationships and lead tracking functionalities.
  • Less Versatile: Primarily focuses on time tracking and scheduling for field-based industries. It may not be suitable for businesses with a predominantly office-based workforce.

Who Should Use ClockShark?

ClockShark is an excellent fit for construction, field service, and franchise businesses in Ukraine that want to eliminate paper timesheets and streamline time tracking for their mobile workforce. If your employees work primarily in the field and you need accurate GPS tracking and job costing data, ClockShark could be a valuable tool.

moCal vs. ClockShark:

  • Comprehensive CRM: moCal offers a fully integrated CRM, allowing you to manage client relationships, track leads, and automate follow-ups within the platform. ClockShark lacks these capabilities.
  • AI-Powered Automation: moCal Buddy, the AI assistant, can automate repetitive tasks, generate scheduling insights, and provide proactive suggestions, enhancing overall efficiency. ClockShark does not have an AI assistant.
  • Business Card: moCal's Smart Business Card facilitates networking and lead generation - a feature not included in ClockShark.
  • Industry Versatility: While ClockShark excels in field service and construction, moCal caters to a wider range of industries with tailored solutions beyond time tracking.

#10: Snap Schedule – Powerhouse Scheduling for Large Teams

Strengths:

  • Powerful Scheduling & Tracking: Streamlines shift creation, overtime management, and labor cost tracking processes. Snap Schedule provides robust functionalities for businesses with complex scheduling needs.
  • Scalability: Accommodates businesses of all sizes, from small teams to large enterprises in Ukraine. Whether you have a handful of employees or a vast workforce, Snap Schedule can adapt to your scale.
  • Comprehensive Reporting: Offers detailed reports on labor costs, attendance, and scheduling trends, allowing HR professionals to make data-driven decisions.
  • Compliance Focus: Helps ensure adherence to Ukrainian labor laws and union agreements, mitigating compliance risks.

Features:

  • Shift Scheduling with a drag-and-drop interface, templates, conflict alerts, open shift bidding, and shift trading functionalities.
  • Time & Attendance features including a time clock, timecard management, overtime tracking, and PTO request management.
  • Reporting & Analytics capabilities with labor cost reports, attendance tracking, and customizable reports for in-depth data analysis.

Pricing:

  • Free Trial: Available for evaluation before purchase.
  • Pricing Structure: Varies depending on the number of users and features required. Contact for a quote.

Drawbacks:

  • Limited CRM Features: Similar to ClockShark, Snap Schedule lacks a comprehensive CRM for managing client relationships and lead tracking functionalities.
  • Primarily On-Premise: The primary version of Snap Schedule requires IT setup and maintenance, not being a cloud-based solution like moCal. This can be a barrier for some businesses.

Who Should Use Snap Schedule?

Snap Schedule is ideal for businesses in Ukraine with complex scheduling needs and a large number of employees. It's particularly well-suited for industries like retail, manufacturing, healthcare, and the public sector, where shift management, overtime tracking, and compliance are crucial.

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Ukraine's Top 10 HR Scheduling Software 2025

Ukraine's Top 10 HR Scheduling Software 2025