OPENING

Executive Assistant to the CEO

Job Reference No. : #JDMPR1174

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Job Description

We are in search of a highly organised and proactive Executive Assistant to the CEO to provide invaluable support to our leadership team at Moris Media. You will be a part of a passionate team dedicated to fulfilling the mission of empowering individuals' businesses and brands by focusing on PR, business marketing, and technology.

The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the capability to handle various administrative and executive tasks efficiently. Serving as the primary liaison for internal and external stakeholders, you'll play a crucial role in facilitating smooth communication channels.

In this dynamic position, you'll be responsible for offering comprehensive support to the CEO, Board of Directors, and Executive Team while managing Moris Media's day-to-day operations. This includes seamless coordination within teams, which requires proactive problem-solving abilities and a commitment to maintaining confidentiality.

Your core duties will involve managing the CEO's schedule, organizing meetings, and overseeing communication flow. Additionally, you'll contribute to office operations and collaborate closely with the sales and marketing teams. Your ability to anticipate needs, exercise critical thinking, and uphold confidentiality will be pivotal in driving our organization's success.

POSITION SUMMARY:

The Executive Assistant to the CEO plays a vital role in providing comprehensive support to the CEO, Board of Directors, and Executive Team of Moris Media. Managing office operations and coordinating with the team, this dynamic position requires exceptional organizational skills, professionalism, and confidentiality. The ideal candidate will anticipate needs, offer solutions, and ensure smooth day-to-day engagements, while also serving as the primary point of contact for internal and external stakeholders.

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  • Manage and organize the CEO's schedule, including scheduling meetings, appointments, and travel arrangements with clients, franchise partners, the board of directors and clients, to ensure optimal time management and efficiency.
  • Prepare and coordinate materials for meetings, such as agendas, presentations, and reports, ensuring accuracy and professionalism.
  • Serve as a liaison between the CEO and internal/external stakeholders, facilitating effective communication and follow-up on action items.
  • Conduct research and compile data to support the CEO in decision-making processes, providing valuable insights and analysis.
  • Handle confidential and sensitive information with discretion and professionalism, maintaining the highest level of confidentiality.
  • Assist in special projects and initiatives assigned by the CEO, contributing expertise and support as needed.
  • Anticipate the needs of the CEO and proactively address issues to ensure smooth operations and enhance productivity.
  • Coordinate with other members of the executive team and departments to facilitate seamless collaboration and communication.
  • Manage office operations and ensure efficient functioning, including maintaining office supplies and equipment.
  • Support the Board of Directors by arranging meetings, drafting agendas, and recording meeting minutes as needed.
  • Act as a representative of the CEO when interacting with stakeholders, embodying the organization's values and professionalism.
  • Stay informed about industry trends and developments to provide relevant insights and support to the CEO.
  • Handle incoming inquiries and requests, prioritizing and responding in a timely and professional manner.
  • Continuously seek opportunities to streamline processes and improve efficiency within the organization.
  • Adapt to changing priorities and deadlines, demonstrating flexibility and resilience in a dynamic work environment.
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SUCCESSFUL CANDIDATES WILL POSSESS THE FOLLOWING QUALIFICATIONS:

  • Master's degree in Business Administration or related field, providing a solid foundation in business principles and strategies.
  • Extensive experience in providing executive support, particularly in assisting C-level executives, demonstrates a deep understanding of organizational dynamics.
  • Proficiency in Microsoft Office and desktop publishing software, showcasing the ability to create and edit graphic presentations and materials effectively.
  • Impeccable organizational skills with acute attention to detail, ensure accuracy and efficiency in task execution.
  • Proven professionalism in interacting with diverse groups, including board members, executives, staff, community leaders, donors, and partners.
  • Ability to make informed decisions regarding priorities and time management, optimizing productivity in a fast-paced environment.
  • Capacity to handle a high volume of tasks and projects independently or with minimal guidance, demonstrating resilience and resourcefulness.
  • Aptitude for reacting promptly to urgent situations and events, maintaining composure and effectiveness under pressure.
  • Demonstrated integrity and discretion in handling confidential information, upholding ethical standards and maintaining trustworthiness.
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  • Masterful communication: Exceptional verbal and written communication skills to effectively interact with diverse stakeholders and convey information clearly and concisely.
  • Detail-oriented: Meticulous attention to detail to ensure accuracy in all tasks, from scheduling meetings to preparing reports, minimizing errors and maintaining high standards.
  • Organizational prowess: Strong organizational skills to efficiently manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
  • Proficiency in technology: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and desktop publishing software to create professional documents, presentations, and materials.
  • Confidentiality: Ability to handle sensitive information with discretion and maintain the highest level of confidentiality, ensuring trust and integrity in all interactions.
  • Adaptability: Agility to adapt to changing priorities and work demands, seamlessly switching gears and adjusting to new challenges as they arise.
  • Problem-solving: Proactive problem-solving abilities to anticipate needs, identify solutions, and address issues swiftly and effectively contribute to smooth operations.
  • Team collaboration: Strong ability to collaborate effectively with cross-functional teams and diverse communities, fostering positive working relationships and driving collective success.
  • Time management: Effective time management skills to manage the CEO's schedule, prioritize tasks, and allocate resources efficiently, optimizing productivity and workflow.
  • Initiative: Self-motivated and proactive approach to work, taking initiative to tackle tasks independently and contribute to the organization's goals without constant supervision.
  • Critical thinking: Strong critical thinking skills to analyze situations, evaluate options, and make informed decisions, supporting the CEO in strategic planning and decision-making processes.
  • Professionalism: High degree of professionalism in all interactions, maintaining composure under pressure, and representing the CEO and organization with integrity and professionalism.
  • Multitasking: Ability to juggle multiple responsibilities simultaneously, balance competing priorities and manage workload effectively to achieve desired outcomes.
  • Flexibility: Willingness to travel nationally and internationally, adapt to changing circumstances and navigate ambiguity, demonstrating resilience and flexibility in a dynamic work environment.
  • Assist in Hiring: Capability to assist in conducting the final round of the hiring process.
  • industry

    INDUSTRY

    Media/ Entertainment industry
  • persnality

    PERSONALITY TYPE

    Creative / Communicator
  • department

    DEPARTMENT

    Administrative Department
  • job

    JOB TYPE

    Full Time
  • experience

    EXPERIENCE

    2-5
  • location

    LOCATION

    New York,  Los Angeles,  Chicago,  Houston,  Phoenix,  Philadelphia,  San Antonio,  San Diego,  Dallas,  San Jose,  Austin,  Jacksonville,  Fort Worth,  Columbus,  Indianapolis,  Charlotte,  San Francisco,  Seattle,  Denver,  Oklahoma ,  Nashville,  El Paso,  Washington,  Boston,  Las Vegas,  Portland,  Detroit,  Louisville,  Memphis,  Baltimore,  Milwaukee,  Albuquerque,  Fresno,  Tucson,  Sacramento,  Mesa,  Kansas City,  Atlanta,  Omaha,  Colorado Springs,  Raleigh,  Virginia Beach,  Long Beach,  Miami,  Oakland,  Minneapolis,  Tulsa,  Bakersfield,  Wichita,  Arlington,  Aurora,  Tampa,  New Orleans,  Cleveland,  Anaheim,  Honolulu,  Henderson,  Stockton,  Lexington,  Corpus Christi,  Riverside,  Santa Ana,  Orlando,  Irvine,  Cincinnati,  Newark,  Saint Paul,  Pittsburgh,  Greensboro,  St. Louis,  Lincoln,  Plano,  Anchorage,  Durham,  Jersey City,  Chandler,  Chula Vista,  Buffalo,  North Las Vegas,  Gilbert[r],  Madison,  Reno,  Toledo,  Fort Wayne,  Lubbock,  St. Petersburg,  Laredo,  Irving,  Chesapeake,  Winston–Salem,  Glendale,  Scottsdale,  Fremont,  Richmond,  Santa Clarita,  San Bernardino (Working remotely)

  • salary

    SALARY

    $ 3000 - $ 7000

  • posted

    DATE POSTED

    3 months ago
  • expiration

    EXPIRATION

    February 20, 2024

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